Official Minutes of the March 1, 2018 Council Meeting
Approved by City Council at the March 15, 2018 Meeting
The Council meeting was called to order by Mayor Rozier with Councilman Ernest Grizzard giving the Invocation. Councilmembers Griffin, Grizzard, Harley, Key, Otakie, Attorney Dickey, City Administrator Akridge and City Clerk Diane Proudfoot were present.
Councilman Grizzard made a motion to approve the draft copy of the minutes of the February 15, 2018 council meeting and the February 26, 2018 called council meeting. Councilman Harley seconded the motion and it passed with affirmative votes from Grizzard, Harley, Key and Otakie. Councilwoman Griffin abstained since she was not in attendance. Councilwoman Griffin made a motion to approve the agenda of the March 1, 2018 council meeting with the addition of Item #7 Consider allowing the Growing Up in Bloomingdale Group to use the community building and waive the fee. Councilwoman Key seconded the motion and it passed without opposition.
ADMINISTRATIVE AND COMMITTEE REPORTS:
Councilman Griffin reported that sign ups are finishing up with over 200 signing up and the women's co-ed league is closing out. Reminder that Bill Grainger has donated a car for a raffle and tickets are available on line and at City Hall - funds will be going to the Gym/Multipurpose Facility.
City Administrator Akridge reported that the Savannah Tree Foundation is donating three trees to the city which will be planting Friday morning at 10:00am at the Museum at 10:00am. He recognized Jeremy Maddox who is observing the meeting as a school project.
Mayor Rozier stated that the Raffle tickets at the on-line site Go.Rallyup.com is ready for purchase and the link is posted on his Facebook page and the link can be shared.
1. Fiscal Year 2016/17 Budget Audit Presentation – Mr. Chris Lightle, Karp, Ronning and Tindol. Mr. Lightle gave a brief report stating the City had a good year and highlighted a couple of findings - General Fund: the ending unassigned fund balance on 6-30-17 was $2.1 million - there were some non-recurring items that contributed to the healthy fund balance - significant building permits and sale of land - the recurring event that contributed to the balance was the increase in the fire fee and the hurricane proceeds. The original general fund budget planned for $3.1 million in revenue but came in at $3.7 million. Expenditures were budgeted at $3.1 million and came in under which is good. Water & Sewer: The Depreciation and Amortization are expenses that brings this fund down but it is not in bad shape; the revenues appear flat during the year and expenditures increased about $78,000 and a net loss last year of $114,000 is now a net operating loss of $186,000 this year which should be kept in mind - there is good equity in the fund but overtime if there is continued losses the equity will run out. Increasing rates, decreasing expenditures could be implemented to offset the loss. As soon as the number from the Acuturial are entered the official audit report will be sent.
2. Consider the purchase of two (2) Police Ford Explorers and related equipment in the amount of $78,038.50 from Woody Folsom/McLaggan Communication & Radar Service Inc. (CIP/SPLOST) City Administrator Akridge recommended approval. Councilman Grizzard made a motion to approve the purchase of the two vehicles and the related expenses for equipment and lettering in the amount of $78,038.50 from CIP/SPLOST. Councilman Harley seconded the motion and it passed.
3. Consider Lease Agreement with DocuGraphics for a Xerox Copier in the amount of $138.13 monthly. (General Fund – City Hall Contractual). Councilwoman Key made a motion to approve the lease agreement with DocuGraphics in the aou8nt of $138.13 per month to upgrade the Xerox copier at City Hall. Councilwoman Griffin seconded the motion and it passed.
4. Consider a Letter of Agreement for Professional Services with EMC Engineering for Bloomingdale Elementary School Pump Station Upgrade in the amount of $7,500. (Water/Sewer Depreciation Fund). City Administrator Akridge reported this is for engineering services for the development of a bid package for the pump station at the school. Councilwoman Griffin made a motion to approve the letter of agreement with EMC in the amount of $7,500. Councilwoman Key seconded the motion and it passed.
5. Consider application submitted by Mr. John Gross for the construction of a 60 x 30 (1800 square feet) Garage at 40 Perry Road. Mr. Gross stated the shop would be a hobby shop for his hot rod cars. Councilman Harley made a motion to approve the application for the garage. Councilwoman Key seconded the motion and it passed.
Official Minutes con't - March 1, 2018 (page 2):
6. Consider issuance of well permit for DOT/Balfour Beatty Construction site on Little Neck Road for the Jimmy DeLoach Extension project. City Administrator Akridge stated this is for the construction offices for the DOT Jimmy DeLoach extension construction project. Councilwoman Key made a motion to approve the temporary well permit. Councilman Griffin seconded the motion and it passed.
7. Consider allowing the Growing Up in Bloomingdale Group use of the Community Building and waive the rental fee. Councilman Grizzard made a motion to hold a Special Event - the Growing Up in Bloomingdale reunion on April 21, 2018 at the Community Building. Councilwoman Griffin seconded the motion and it passed without opposition.
Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, February 21, 2018.
Councilwoman Griffin made a motion to pay the bills. Councilman Harley seconded the motion and it passed.
There being no further business, Councilman Kerby made a motion to adjourn at 7:21pm. Councilwoman Griffin seconded the motion and it passed.
Diane Proudfoot, City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.