Official Minutes of the March 15, 2018 Council Meeting
Approved by City Council at the April 5, 2018 Council Meeting
The Council meeting was called to order by Mayor Rozier with Former Councilman John Myrick giving the Invocation. Councilmembers Griffin, Grizzard, Harley, Kerby, Key, Otakie, Attorney Dickey, City Administrator Akridge and City Clerk Diane Proudfoot were present.
Councilwoman Griffin made a motion to approve the draft copy of the minutes of the March 1, 2018 council meeting. Councilman Grizzard seconded the motion and it passed without opposition. Councilman Harley made a motion to approve the agenda of the March 15, 2018 council meeting with the addition of Real Estate to the Executive Session. Councilman Otakie seconded the motion and it passed without opposition.
ADMINISTRATIVE AND COMMITTEE REPORTS:
Councilwoman Griffin reported that Recreation Director Foley expressed his thanks to everyone for support of the Recreation Department and at this time there are over 240 children signed up for softball, baseball and soccer with 60 of those being t-ball. At this time there is an issue with soccer as Pooler has closed us out of participating in their soccer league but we are seeking to participate with Richmond Hill and should have an answer on this within a few days. Mrs. Griffin stated we are growing and also expressed her thanks to everyone for their support.
Council Grizzard recognized History Society President Tammy Myrick who reported on the upcoming Easter Egg Hunt Saturday on March 24 and help will be needed to get everything done prior to the start of the activity from 11:00am to 1:00pm. Help will be needed to get hot dogs cooked and wrapped and get everything set up for the hunt.
1. Consider Declaration of Surplus Property. City Administrator Akridge reported this is for a 2008 Crown Victoria from the Police Department that has 127,039 miles and would like to recommend declaration as surplus, set the minimum bid at $750 and run the advertisement. Councilman Harley made a motion to approve the declaration of the Crown Victoria, set the minimum bid at $750 and run the ad. Councilman Otakie seconded the motion and it passed without opposition.
2. Consider a Professional Services Agreement with EMC Engineering for the Gym/Multi-Purpose Facility in the amount of $5,000. (Gym/Multi-Purpose Facility Fund). City Administrator Akridge stated this would be to seek bids to determine the actually cost of the gym it would include assembly of a construction contract, bidding documents from prepared plans and solicitation of bids. This would be to establish a cost only and does not include any construction. Councilwoman Griffin stated the city can accept or decline the bids but this step is necessary to determine where we stand in moving forward with the gym. Councilwoman Griffin made a motion to approve the motion to approve the Professionals Service agreement with EMC Engineering for the Gym/Multi-purpose Facility in the amount of $5,000 with expenditure coming from Gym/Multi-Purpose Facility Fund. Councilwoman Key seconded the motion and it passed with affirmative votes from Griffin, Grizzard, Kerby, Key and Otakie. Councilman Harley abstained.
3. Consider the purchase of Recreation Equipment in the amount of $4,592.39 from BSN Sports. (CIP/SPLOST). Councilwoman Griffin made a motion to approve the purpose of the Recreation Equipment in the amount of $4,592.39 from BSN Sports with expenditure coming from CIP/SPLOST. Councilman Grizzard seconded the motion and it passed.
4. Consider the purchase of Fence Capping from BSN Sports for Taylor Park Fields 1, 2 and 3 in the amount of $2,345.88 (CIP/SPLOST). Councilwoman Griffin made a motion to purchase the fence capping from BSN Sports for fields 1, 2 and 3 in the amount of $2,345.88 with expenditure coming from CIP/SPLOST. Councilwoman Key seconded the motion and it passed without opposition.
5. Consider a Preliminary Subdivision Plat submitted by Chad Zittrouer on behalf of Lanyard Development for a proposed major subdivision consisting of eight (8) residential lots located at 275 Osteen Road. (Served by City water and sewer) City Administrator Akridge stated the Planning Commission reviewed and recommended approval with the addition of sidewalks and work on a water sewer agreement with the developer running the water & sewer at their cost. Councilman Grizzard made a motion to approve the Preliminary Subdivision Plat for Lanyard Development
with the water and sewer agreement to include developer running the water and sewer at their cost and to add the sidewalks to the plans. Councilwoman Key seconded the motion and it passed without opposition. Mr. Chad Zittrouer confirmed that the sidewalks will be added to the plans and would be constructed by the builders as the lots build out. Councilman Harley questioned the open area and Mr. Zittrouer with Kern & Company stated they intend to deed that area to the City if the City wanted to accept it.
6. Consider a Site Plan submitted by Maupin Engineering on behalf of Ray DeMott, Port I-95 LLC for a warehouse on Lot 1 at DeMott Road and Jimmy DeLoach Parkway. (Engineer review is attached). Jay Maupin with Maupin Engineering stated there were some changes Planning Commission requested at their meeting being the addition of tree planting which has been provided on the newest plans. Councilman Grizzard questioned if there would be a berm on the Jimmy DeLoach area and was advised that there would trees planted there. Mayor Rozier stated during pre-agenda there was discussion regarding the Towles Road exit and Mr. DeMott stated the original plan had Towles Road making a 90˚ turn into DeMott Drive and he would be happy to make this as part of the plan. The Mayor wanted to have this in writing for the residents and needed to be sure emergency vehicles can have access. Attorney McCorkle stated the road is being put in on the property lines and the residents would have all the access needed and an easement will be put in place for the Towles Road residents to have access to DeMott Road to Jimmy DeLoach. After much discussion, Engineer Tim Baumgartner gave a report that he has reviewed the full construction plans in which they have heavy duty traffic asphalt, concrete, storm drainage all are taken care properly and the site plan is fine for actually getting permitting for the building construction and if there are any modifications they should make us aware of it and we would look at it and update the letter accordingly. He recommended approval of the site plan and work with them on the process and upon receipt of the two documents from the state for the septic tank and the Soil & Erosion approval then all construction could move forward. Attorney Dickey questioned if Mr. DeMott was in agreement of making the 60' access easement to Towles Road and Mr. DeMott agreed which would solve the access issue. Councilman Harley questioned if there were any concerns from any citizens and two citizens were pleased with the 60' access easement. Councilman Grizzard made a motion to approve the site plan with the noted changes of a 60' access and the Engineers recommendations for full construction once the receipt of the state documents for septic and soil & erosion have been received and any modification be brought to the city for approval. Councilwoman Key seconded the motion and Mayor Rozier called for a roll call vote with affirmative votes from Councilmembers Griffin, Grizzard, Harley, Kerby and Key. Councilman Otakie opposed the motion. The motion passed.
7. Consider an application submitted by Mr. Kevin Heritage at 1230 Bloomingdale Road for a 600 square feet Workshop. Mr. Heritage stated he has motorcycles and trucks he wishes to have a workshop for his hobby. Councilman Kerby made a motion to approve the 600 sq.ft. workshop. Councilman Harley seconded the motion and it passed without opposition.
8. Consider entering into a Mutual Aid Agreement with City of Savannah Police Department.
City Administrator Akridge reported this is change to the Mutual Aid Agreement to change the name due to the demerger. Councilman Harley made a motion to approve the Mutual Aid Agreement with the City of Savannah Police Department. Councilman Grizzard seconded the motion and it passed without opposition.
9. Consider approval of final subdivision plat for 26 Acre Youmans Commercial Subdivision for Michael Wedincamp. Michael Wedincamp stated this was brought to Planning Commission Tuesday night and stated the water lines and loops are installed on the property up to the point of leaving the property going to the hydrant at Gaster Lumber and Balfour Beatty has that portion in contract and will not allow them to go into the access. They would like to ask that the city accept the final plat on the property if all infrastructure is in and the sidewalks be installed at construction and to allow them to use three of the lots which the Fire Chief has stated there is enough capacity for fire protection for the three buildings. Engineer Baumgartner stated he has not had a chance to review his comments for the previous review but he has reviewed two preliminary plans and the final plan and the plat and a list was submitted of items to be completed in the field for the water & sewer to be accepted by City which has to be done to have a plat approved so a potential buyer has the services they are expecting. He has inspected the lot and could see the road work, laterals for water & sewer but
he has not seen tie-ins, pressure test or chlorination test that say the water is acceptable for the City to use. Mr. Wedincamp stated they are waiting on the contractor to complete these items. After much discussion there was no action
taken, Engineer Baumgartner will create a punch list of items to be completed to provide Mr. Wedincamp and when these have been competed Mr. Wedincamp will be placed on the agenda for final plat approval.
10. Consider approval of a recombination plat submitted by Juan Arias of Bloomingdale SewTech to reduce Lot A-1 by 5' and increase Lot B-1 by 5''. City Administrator Akridge stated Mr. Arias plat was approved but need to move the building 5' to save a large oak tree. City Attorney Dickey questioned if this would cause any substandard lots and was advised that it would not. Councilman Harley made a motion to approve the recombination plat. Councilwoman Griffin seconded the motion and it passed without opposition.
Councilwoman Griffin made a motion to adjourn into Executive Session to discuss possible litigation and real estate. Councilman Harley seconded the motion and it passed without opposition.
At the conclusion of the executive session, Councilman Otakie made a motion to return to the general session. Councilman Kerby seconded the motion and it passed without opposition.
Councilwoman Griffin made a motion to execute the affidavit as required by the Open Meetings Law. Councilman Kerby seconded the motion and it passed without opposition.
Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, March 7, 2018.
Councilman Grizzard made a motion to pay the bills. Councilman Kerby seconded the motion and it passed without opposition.
There being no further business, Councilman Grizzard made a motion to adjourn at 8:45pm. Councilman Kerby seconded the motion and it passed without opposition.
Diane Proudfoot, City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.