Official Minutes of the August 16, 2018 Council Meeting

Approved by City Council at the September 20, 2018 Council Meeting

 

The Council meeting was called to order by Mayor Rozier with Councilman Harley giving the Invocation. Councilmembers Griffin, Grizzard, Harley, Kerby, Key, Otakie, Attorney Dickey, City Administrator Akridge and City Clerk Diane Proudfoot were present.

 

Councilman Grizzard made a motion to approve the draft copy of the minutes of the July 19, 2018 council meeting. Councilman Harley seconded the motion and it passed without opposition. Councilman Harley made a motion to approve the agenda of the August 16, 2018 council meeting with the addition of Item #13 - Consider purchase of Recreation Equipment in the amount of $4,953.13 from CIP; Item #14 Consider declaration of Surplus Property and Executive Session for Attorney Client Privilege and Possible Litigation. Councilman Kerby seconded the motion and it passed without opposition.

 

PUBLIC HEARINGS

Policies and Procedures Conducting Zoning Public Hearings: Councilman Grizzard made a motion to enter into Public Hearing for Policies and Procedures Conducting Zoning Public Hearings. Mayor Rozier stated that each side would have no less than 10 minutes for or against proposal. Councilwoman Key seconded the motion and it passed without opposition. A citizen questioned what the procedures are and City Attorney Dickey stated this is to re-establish the Policies and Procedures to be used by Council and Planning/Zoning Board at Public Hearings in preparation of the potential new set of Zoning Laws and Procedures that will be set up for workshop in the very near future. There being no other discussion, Councilman Kerby made a motion to close the Public Hearing. Councilwoman Griffin seconded the motion and it passed without opposition.

Re-adoption of the Official Zoning Ordinance, Standards, Procedures and Attachments: Councilwoman Key made a motion to enter into a Public Hearing for Re-adoption of the Official Zoning Ordinance, Standards, Procedures and Attachments. Councilwoman Griffin seconded the motion and it passed without opposition. Mayor Rozier stated that each side would have no less than 10 minutes for or against proposal. There being no comments Councilwoman Griffin made motion to close the Public Hearing. Councilman Grizzard seconded the motion and it passed without opposition.

Re-adoption of the Official Zoning Map: Councilwoman Griffin made a motion to open the Public Hearing for Re-adoption of the Official Zoning Map. Councilman Grizzard seconded the motion and it passed without opposition. Mayor Rozier stated that each side would have no less than 10 minutes for or against proposal. There being no comments, Councilwoman Griffin made a motion to close the Public Hearing. Councilwoman Key seconded the motion and it passed without opposition.

 

ADMINISTRATIVE AND COMMITTEE REPORTS:

 

Councilman Griffin reported football, soccer and cheer sign ups are going on and there are about 150 signed up for soccer. Men's softball league started Monday. Spring Co-Ed ended last week with Alpha United Methodist being first and Bloomingdale Alliance took second. Reminder of the car raffle and encouraged everyone to buy a ticket.

Councilman Grizzard reminded everyone of the National Senior Citizen Day Luncheon on Tuesday, August 21 at Noon. He also advised that Officer Cotter has arranged a demonstration from the representative from the Georgia Yellow DOT Program. He further reported there is a weekly technology training for Seniors at City Hall on Tuesdays at 6:00pm hosted by Lisa Drescher to help Seniors utilize the technology on their phone, laptop or computer and anyone seeking help is invited.

 

NEW BUSINESS:

1. Consider the First Reading of an Ordinance for Policies and Procedures Conducting Zoning Public Hearings for the Planning Commission.

2. Consider the First Reading of an Ordinance for Policies and Procedures Conducting Zoning Public Hearings for the City Council.

Councilman Kerby made a motion to approve the first reading, to dispense with the second reading and approve Items #1 and #2. Councilman Otakie seconded the motion and it passed without opposition.

3. Consider the First Reading of an Ordinance for Re-adoption of the Official Zoning Ordinances, Standards, Procedures and Attachments.

4. Consider the First Reading of an Ordinance for the Re-adoption of the Official Zoning Map.

Councilwoman Griffin made a motion to approve the first reading of Items #3 and #4. Councilman Harley seconded the motion and it passed without opposition.

5. Consider Water and Sewer Agreement with Lanyard Development for an eight lot residential subdivision on Osteen Road. Chad Zittrouer with Kern & Company representing Landyard Development stated the development is for custom home sites. City Administrator Akridge stated staff recommends approval of the water & sewer agreement for a twelve month term being open for renegotiation in the future. Councilman Harley made a motion to approve the water & sewer agreement for a twelve month term with possibility of renegotiation in the future. Councilman Otakie seconded the motion and it passed without opposition.

6. Consider Final Site Plan submitted by Chad Zittrouer on behalf of Lanyard Development for an eight lot residential subdivision on Osteen Road. Councilman Grizzard made a motion to approve the final site plan for eight residential lots. Councilman Kerby seconded the motion and it passed without opposition.

7. Consider replacement of Well House Roofs in the amount of $2,750 (CIP/SPLOST) City Administrator Akridge reported that Walter Sapp is the low bidder for replacement of the Well House Roofs in the amount of $2,750 from SPLOST. Councilman Otakie made a motion to approve the low bid to Walter Sapp in the amount of $2,750 from SPLOST. Councilman Grizzard seconded the motion and it passed without opposition.

8. Consider a Lien on the properties of Mike Wedincamp at 90 and 98 Cheyenne Road for past due Garbage and Fire Protection services in the amount of $1,550. Mr. Wedincamp discussed the balance referenced and stated he has not owned the property in three years. After lengthy discussion, Councilman Harley made a motion to table this item to the September 20th council meeting. Councilman Grizzard seconded the motion and it passed without opposition.

9. Consider a donation of a lot (PIN 80010M-06-017) from Mrs. Lana Ferrelle in the area of Garvin Street and Jackson Road. City Administrator Akridge stated Mrs. Ferrelle wanted to donate the property to get it off their tax records and the Planning & Licensing Committee was in agreement to accept and have Attorney draw up deed. Councilman Otakie made a motion to accept the property as donated by Mrs. Lana Ferrelle. Councilwoman Key seconded the motion and it passed without opposition.

10. Citizen to be Heard Mrs. Tammy Thistle 390 Adams Road - Mrs. & Mr. Thistle addressed council to discuss issues with property purchased from Mike Bazemore regarding a subdivision, a joint well, a joint access easement, a driveway he is creating for his daughter's one acre lot that is crossing the easement. The summary of her issues are:

A) Did Mr. Bazemore legally subdivide the land for his daughter in June; B) Can they request that Mr. Bazemore's daughter acquire her own driveway which has 140' frontage on Adams Road instead of making a driveway on the small easement which is one way in and one way out for them and Mr. Bazemore C) Notifications regarding proposed subdivisions D) How to fix this problem E) A 60' access easement for access to the divided lots F) Request for a well permit. After discussion, Attorney Dickey advised Mr. & Mrs. Thistle to seek an attorney to work with them to resolve the civil issues. Their application for a well will be placed on the next City Council agenda for September 20, 2018.

11. Consider an Amendment to the 2007 Water/Sewer Agreement with the City of Savannah. Councilman Harley made a motion to approve the amendment to the Water/Sewer Agreement with the City of Savannah. Councilman Kerby seconded the motion and expressed his appreciation to City Administrator Akridge for his hard work on this and the motion passed without opposition.

12. Consider a Well Permit application submitted by Mr. Jason Dillon for 140 Conaway Road. Mr. Dillon was ask if he would be sharing the well and advised he would not be sharing it was for his home only. Councilman Grizzard made a motion to approve the well permit. Councilman Harley seconded the motion and it passed without opposition.

13. Consider purchase of Recreation Equipment in the amount of $4,953.13 from SPLOST/CIP. Councilwoman Griffin made a motion to approve the purchase of the Recreation equipment in the amount of $4,953.13 from SPLOST/CIP. Councilwoman Key seconded the motion and it passed without opposition.

13. Declaration of Surplus Property. City Administrator Akridge stated the list is for 15 office chairs, 1 desk and 3 microsoft mouses. Councilman Kerby made a motion to approve the declaration of surplus property. Councilman Grizzard seconded the motion and it passed without opposition.

 

Councilwoman Griffin made a motion to adjourn into Executive Session to discuss attorney client privilege and possible litigation. Councilwoman Key seconded the motion and it passed without opposition.

At the conclusion of the executive session, Councilman Harley made a motion to return to the general session and to execute the affidavit as required by the Open Meetings Law. Councilman Kerby seconded the motion and it passed without opposition.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, August 8, 2018.

 

Councilwoman Griffin made a motion to pay the bills. Councilman Kerby seconded the motion and it passed without opposition.

 

There being no further business, Councilwoman Key made a motion to adjourn at 9:45pm. Councilwoman Griffin seconded the motion and it passed without opposition.

 

 

Respectfully submitted,

 

 

 

Diane Proudfoot, City Clerk

 

Note: Section 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.