Official Minutes of Council Meeting March 19, 2009

approved by City Council April 2, 2009

 

Mayor Tipton called the meeting to order and Councilman Myrick led in prayer.  The draft copy of the minutes of the March 5, 2009 meeting were presented by Mayor Tipton for councilís consideration.  Councilwoman Winn made a motion to approve the draft minutes with no changes, Councilman Ray seconded the motion and it passed with six affirmative votes.  Councilman Ray made a motion to approve the agenda for March 19, 2009 with the addition of the signing a sub-division plat from Mr. O.R. Todd and the deletion of the executive session.  The motion was seconded by Councilman Waller and passed with six affirmative votes.

 

Under committee and administrative reports, Councilman Myrick reported that the park located adjacent to the community building is looking great and will be a great asset to the city.  Councilman Rawlings reported that the meeting held last week with the Budget & Finance Committee to discuss fire protection user fees was a positive meeting and expressed his thanks to all who attended.

 

OLD BUSINESS:

 

Councilman Rawlings made a motion to remove from the table discussion of the recommendation of the Budget & Finance Committee regarding wage/hiring freezes and purchasing procedures.  Councilman Myrick seconded the motion and it passed with 5 affirmative votes.  Councilman Strozier abstained.  Councilman Myrick made a motion to table action on the recommendation from the Budget & Finance Committee regarding wage/hiring freezes and purchasing procedures to hold a workshop to discuss budget issues and to included in this workshop the review of the fire protection user fees.  The workshop was scheduled for March 30, 2009 at 6:30pm.    Councilman Waller seconded the motion and it passed with six affirmative votes.

 

NEW BUSINESS:

 

Mayor Tipton submitted a request from Mr. O. R. Todd for council to approve the signing of a minor subdivision plat that had been approved by council on February 3, 1983 but had not been returned for signatures or recorded at Chatham County.  Councilwoman Winn made a motion to approve the signing of the plat to complete the recording process.  Councilman Strozier seconded the motion and it passed with six affirmative votes.

 

Council reviewed Pay Request #3 for $29,934 as submitted by OCS, Inc. for work at the Bloomingdale Park.  EMC Engineering and City Administrator Brady recommended payment of this invoice.  Council Myrick made a motion to approve the payment of this request, Councilman Ray seconded the motion and it passed with six affirmative votes.

 

The Mayor presented for councilís consideration, Pay Request #7 for $73,480 from J. Hiers Construction, Inc. for work on the drainage project.  Representative Pat Gaddy from Thomas & Hutton Engineering Company explained that the payment included riprap and a portion of the retainage and would leave a balance owed to the contractor of $25,683.74.  Mr. Gaddy informed council that maintenance and grass stabilization were the remaining items on this project.  Councilman Myrick made a motion to approve the request as submitted.  Councilman Ray seconded the motion and it passed with five affirmative votes.  Councilman Rawlings abstained.

 

Council was advised that the Planning Commission has recommended approval of the minor subdivision submitted by Donald Smith at Elm & West Garvin with the stipulation that the existing residence located on Lot B be removed within six months of the issuance of the mobile home permit.  Councilwoman Winn made a motion to approve the minor subdivision as recommended by Planning Commission.  Councilman Ray seconded the motion and it passed with six affirmative votes.

 

Mayor Tipton advised that the City had been negotiating to purchase the property located at #8 Pine Street from Alliss Saxon at a cost of $80,000.  Councilwoman Winn made a motion to purchase the property and approve the disbursement of these monies from funds on hand.  Councilman Waller seconded the motion and it passed with six affirmative votes.

 

Mayor Tipton reported that this concluded the items presented for consideration for inclusion on the council agenda prior to the deadline of Friday, March 13, 2009.

 

The Mayor presented the accounts payables for consideration.  Councilman Ray made a motion to pay the bills, Councilwoman Winn seconded the motion and it passed with six affirmative votes.

 

Mayor Tipton called for a motion to adjourn.  Councilman Waller made a motion to adjourn with Councilman Myrick seconding the motion.  The motion passed with six affirmative votes.  The meeting adjourned at 7:45pm.

                                                                                

Mayor Tipton and all Councilmembers were present.

 

Note:  Section ß 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.