Official Minutes of Council Meeting – November 3, 2011
Approved by Council November 17, 2011
The meeting was called to order by Mayor Tipton with Councilwoman Griffin giving the invocation. Councilmembers Baxter, Crosby, Griffin, Kerby, Myrick, City Administrator Akridge and City Attorney Dickey were present. Councilman Rawlings is out sick.
Councilman Baxter made a motion to approve the draft copy of the October 20, 2011 council meeting minutes. Councilman Crosby seconded the motion and it passed with five affirmative votes. Councilman Myrick made a motion to approve the agenda for the November 3, 2011 meeting with the addition of a request from Michael Winn, which was received after the agenda deadline, (Note: Mr. Winn is requesting action tonight due to a financial hardship if this item is held until the next council meeting) for a permit to construct a 24 x 30 sq.ft. metal storage building consisting of 720 sq.ft. on his property at #405 Wallace Circle. Councilman Crosby seconded the motion and it passed with five affirmative votes.
Administrative & Committee reports:
City Administrator Akridge gave the following report:
1. SPLOST for the month of September came in at $47,345
2. Fall district meeting will be December 7, 2011 at 12:30 at the Civic Center
3. Mayor’s Day 2012 will be January 20-23, 2012
4. Invitation from Representative Ann Purcell to the 10th Anniversary of the Georgia State Patrol Post #42 on Sunday, November 13, 2011 at 2:00pm
Councilwoman Griffin reported on the following:
1. Bon-fire Friday evening at 6:00pm
2. There will be a pre-homecoming hotdog cookout for the football players, cheerleaders & parents at Taylor Park from 7:30 to 8:30pm
3. The Annual Homecoming parade will be held on Saturday, November 5, 2011, line up will begin at 8:00am behind Bloomingdale Elementary School and the parade will begin at 8:30am
4. An invitation was extended to everyone to support the activities of the Recreation Department
Councilman Crosby reported on the following:
1. The History Museum was not awarded the $20,000 grant, but Sarah Yednock with Coastal Regional
Commission is pursuing grants through private sources
2. The painters have started to work
3. The mural of Bloomingdale’s History is being painted
4. There is approximately $12,000 available funds for the Museum
5. The Notice to Proceed from GDOT to begin the preliminary engineering process on the Rails-To-Trails Park has not arrived as of this date
Councilman Kerby reported on the following:
1. The Canal has been cleaned
2. Thanks to Public Works Superintendent Ernest Grizzard for cutting the ponds at the end of the canal and also beginning the demolish on the old house at the end of the Railroad Bed
Councilman Myrick reported on the following:
1. The Veterans’ committee has reviewed a confirmed drawing of the Veteran’s monument with two options of the building material
2. Waiting for the samples of the material to arrive in order to choose the best material for the construction of the monument
3. A drawing and a budget should be available for review in a couple of weeks
OLD BUSINESS: None
1. Consider request from Westside Christian Church to hold their annual Christmas Tree Sale from November 23 to December 25. Councilman Myrick made a motion to approve the Christmas Tree Sale and waive the fee since this is a fund raiser. Councilman Kerby seconded the motion and it passed with five affirmative votes.
2. Consider a Resolution adopting the proposed Short Term Work Plan. Councilman Crosby made a motion to execute the resolution adopting the proposed five-year Short Term Work Plan. Councilman Baxter seconded the motion and it passed with five affirmative votes. Note: Mayor Tipton recognized and thanked City Administrator Akridge and Councilman Crosby for the financial savings to the City by the two of them working together to prepare the STWP update.
3. Consider a adopting a Resolution authorizing the submittal of a Recreational Trails Grant. Councilman Crosby made a motion adopt a Resolution authorizing the submittal of a Recreational Trails Grant. Councilman Baxter seconded the motion. Councilman Crosby explained this is a $100,000 grant that would assist in installing paved trails within the city. After discussion, the motion passed with five affirmative votes.
4. Consider adopting a Fund Balance Policy pursuant to GASB #54. City Administrator Akridge explained this is a Government Account Standard Board #54 policy recommended by our Auditor and is a state law to designate monies for emergencies in different categories. Councilman Myrick made a motion to adopt the GASB #54 policy. Councilman Baxter seconded the motion and it passed with five affirmative votes.
5. Consider a building permit request from Michael Winn to install a 24 x 30 metal storage building on his property located at #405 Wallace Circle. Mayor Tipton recognized Mr. Winn who advised council that this is to store boat and vehicles. Councilman Baxter reminded Mr. Winn that his “Home Occupational License” was for the purpose of an “office only” in which Mr. Winn stated that he was aware of the requirements of the home occupation and this building is to be used for personal use only. Councilman Baxter made a motion to approve the issuance of a building permit and waive a public hearing to Michael Winn for a 24 x 30 metal storage building consisting of 720 sq.ft. on his property located at #405 Wallace Circle. Councilman Crosby seconded the motion and it passed with five affirmative votes.
Mayor Tipton reported that this concluded the items presented for consideration for inclusion on the council agenda prior to the deadline of Wednesday, October 26, 2011.
The accounts payables were presented with Councilman Myrick making a motion to pay the bills. Councilman Crosby seconded the motion and it passed with five affirmative votes.
There being no further business, Councilman Kerby made a motion to adjourn at 7:15pm. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
Diane Proudfoot, Asst. City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.