Official Minutes of Council Meeting – February 16, 2012
Approved by Council March 1, 2012
The meeting was
called to order by Mayor Tipton with Councilman Myrick giving the
invocation. Councilmembers Baxter, Crosby,
Councilman Myrick made a motion to approve the draft copy of the minutes of the February 2, 2012 council meeting. Councilman Baxter seconded the motion and it passed with five affirmative votes. Councilman Baxter made a motion to approve the agenda for the February 16, 2012 meeting. Councilman Crosby seconded the motion and it passed with five affirmative votes.
Administrative & Committee reports:
Prior to Administrative & Committee reports property owner Ike Laroche requested guidance from council regarding property he owns located off West Cregor Street being blocked after the adjacent property was sold and the new owner installed a gate on the property. Attorney Dickey stated he did not have enough information on this matter to render any advice.
City Administrator Akridge gave the following report:
1. Financial report as of February 15th – with 58% being the standard; the GF revenues are at 46.10%, the expenditures are at 54.1% - the W/S revenues are at 53.67%, the expenditures are at 42.33%. LOST revenues are down. The Georgia Power franchise payment was received today in the amount of $107,726.80.
2. The contract for the field lighting at Taylor Park was executed this week with a time estimate of 4-6 weeks
3. Land Water Conservation Fund Grant has been submitted for parking lot assistance at Taylor Park
Chatham Municipal meeting will be hosted by Pooler on March 7, 2012 at the
5. Delinquent sanitation/fire protection collections has been received in the amount of $7,177.49 and there are several customers placed on a payment plan
6. Linda Johnson sent a card thanking the council members who assisted her with the rent of the community building for the feeding of her family after the funeral of her husband.
7. Congratulations to Councilman Jerry Crosby who received the prestigious Certificate of Recognition award at the Georgia Municipal Association’s Mayor’s Day on January 22, 2012 which is presented after completing 42 units of credit which includes three required courses.
Councilwoman Griffin reported on the following:
1. The lighting of the field should be installed in time to begin baseball & softball season in April.
2. A website is currently being put together to assist in advertising the recreation department events.
3. There is some clearing taking place behind the old softball field to make way for a T-ball field.
4. Thanked Mr. King, Principal of Bloomingdale Elementary School for the use of the building for basketball practice.
Councilman Crosby reported on the following:
1. Planning Commission Chair Dexter
Shearouse, Vice-Chair Buddy Wellmaker, Diane Proudfoot and Councilman Crosby
attended the annual Georgia Association of Zoning Administrators Conference in
2. Thanked James Toler of Tropic Air
for the installation of the Heat/Air unit at the
3. Thanked Principal King for the many “well” written letters of support he has contributed for the History Society and the City as part of the grant pursuit.
1. Consider appointment of Mrs. Betty Taylor to the Ethics Committee. Councilman Myrick made a motion to approve the appointment of Betty Taylor to the Ethics Committee. Councilman Baxter seconded the motion and it passed with five affirmative votes.
Consider entering into
an agreement with Hussey, Gay, Bell & DeYoung for a water line study. City
Administrator Akridge explained this is a conceptual plan to expand the water
system at a cost not to exceed $3500 and informed that Mr. Bob Welchel with the
firm is in attendance should there be any technical questions. Administrator Akridge recommended the
approval of the study. Councilman Baxter
made a motion to approve the proposal to enter into an agreement with Hussey,
Gay, Bell & DeYoung to perform a water line study. Councilman Myrick requested that a brief description
be given to inform citizens. Mr. Welchel
explained that the intent of the project is to streamline the water supply and
delivery system along Highway 80 and also make water available for an 11 acre
2. Consider applying to the Georgia Environmental Finance Authority (GEFA) for a state Revolving Fund Loan to finance water system infrastructure improvements. Councilman Crosby made a motion to apply for a GEFA loan. Councilman Baxter seconded the motion and stated that should the City not sell the property or chose not to extend the water line there would be no obligation to the City to accept the loan. The motion passed with five affirmative votes.
Gerbsch, District 7
Mr. King stated this was his annual report to council and of his 11 years at the school this is the 9th year in a row the school has made AYP (Adequate Yearly Progress) with 470 students this year, the school has been designated by the state as a title one distinguished school for 2011, he thanked the Police and Fire Department for the assistance. There will be some improvements to the front of the school in the spring and thanked everyone for their support.
4. Consider an adoption of the proposed Personnel Policy. Councilman Myrick made a motion to adopt the Personnel Policy. Councilman Baxter seconded the motion and it passed with five affirmative votes.
5. Bid opening of the surplus property. Mayor Tipton stated that he had submitted a bid and would turn the meeting over to Mayor Pro-Tem Baxter. City Administrator Akridge opened the bids with the results being:
1979 Ford Boardman Fire Truck:
2000 S-10 Blazer: Simmons Hadden-$1,050; Roland Waller-$750; William Taylor-$625; Danny Scott-$613.51; Deal Enterprises-$600
1987 Fiat Allis Motor Grader: Cash
Fire Hoses: No bids were submitted
Councilman Myrick made a motion to accept the high bids. Councilman Crosby seconded the motion and it passed with five affirmative votes.
Mayor Pro-Tem Baxter turned the meeting over to Mayor Tipton.
6. Consider entering into an agreement with the Georgia Emergency Management Agency (GEMA) for statewide mutual aid and assistance. City Administrator Akridge stated that this was the five year renewal to allow the City to interact with CEMA & FEMA should there be a disaster. Councilman Baxter made a motion for the renewal. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
7. Consider authorization to apply for Assistance to Firefighters SAFER grant. City Administrator Akridge stated this is a grant that would give the city two firefighters for two years with no obligation to the City after that time period. Councilman Baxter made a motion to apply for the grant. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
8. Consider entering into an agreement with Kern-Coleman & Company, LLC for architectural services for the Rails to Trails Transportation Enhancement project. Councilman Crosby made a motion to accept the proposal for architectural services at a cost of approximately $72,400 as part of the overall T-Enhancement grant with the funds being expended from the Greenspace fund. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
an application for a Home Occupation License from James Toler to operate the
"office only" of a heat/air business from his residence located at
10. Consider an application for an Alcoholic Beverage License for Roma Pizza at #403 E. Hwy 80 for Monday - Saturday, inside sales only of beer & wine. Councilman Crosby made a motion to approve the alcoholic beverage license for inside sales only with the stipulation that should there be
any disturbances inside or outside would cause a revocation of the license. Councilman Rawlings seconded the motion. Attorney Dickey stated the motion could not be worded in that manner as there is a revocation procedure. Councilman Crosby amended the motion to approve the license for inside sales only with the stipulation that any disturbances would be handled as outlined in the ordinance. Councilman Rawlings seconded the motion. Citizens Collins stated a concern for the alcohol sales that close to a daycare and was advised that council discussed this in pre-agenda and the convenience store has been selling alcohol for years. The motion passed with five affirmative votes.
11. Consider Pay Request #3 submitted by Southern Champion for the Phase II Drainage project. Councilman Myrick made a motion to approve pay request #3 in the amount of $79,290.37 as recommended by the Engineer to Southern Champion for the drainage project. Mayor Tipton stated that Councilman Kerby had given his consent of the pay request. Councilman Crosby seconded the motion and it passed with five affirmative votes.
Councilwoman Griffin made a motion to adjourn into executive session. Councilman Baxter seconded the motion and it passed with five affirmative votes. At the conclusion of the executive session, Councilman Myrick made a motion to return to regular session and approve the execution of the affidavit as required by the Open Meetings Act. Councilwoman Griffin seconded the motion and it passed with five affirmative votes. Councilman Crosby made a motion to accept the bid proposal of $75,000 per acre subject to final approval of the contract. Councilman Rawlings seconded the motion and it passed with five affirmative votes. Councilman Crosby made a motion to initiate the rezoning procedure of the subject property to R-3 Multifamily residential following the standard procedures for rezoning. Councilman Rawlings seconded the motion and it passed with five affirmative votes. As a matter of information, Mayor Tipton stated that all though Councilman Kerby was not present he had indicated he saw no problem with the bid acceptance and the rezoning procedure of the subject property.
Mayor Tipton reported that this concluded the items presented for consideration for inclusion on the council agenda prior to the deadline of Wednesday, February 8, 2012.
The accounts payables were presented with Councilman Rawlings making a motion to pay the bills. Councilman Myrick seconded the motion and it passed with five affirmative votes.
There being no further business, Councilman Rawlings made a motion to adjourn at 8:48pm. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
Diane Proudfoot, Asst.
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.