Official Minutes of Council Meeting May 17, 2012

Approved by Council June 21, 2012

 

The meeting was called to order by Mayor Tipton with Reverend James Jividen, Pastor of Bloomingdale Church

of the Nazarene giving the invocation. Councilmembers Baxter, Crosby, Griffin, Kerby, Rawlings, City

Administrator Akridge, Police Chief Gossett, Fire Chief Tyler and Asst. City Clerk Diane Proudfoot were present. Councilman Myrick and City Attorney Dickey were absent due to family illnesses.

 

Councilman Crosby made a motion to approve the draft copy of the minutes of the April 19, 2012 meeting. Councilman Baxter seconded the motion and it passed with five affirmative votes. Councilman Baxter made a motion to approve the agenda of the May 17, 2012 meeting. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.

 

Administrative & Committee reports:

 

Councilwoman Griffin reported that some of the lights on the old ball field are out of service at this time, the end of the baseball/softball season will draw to an end within the next two weeks and at this time there are two teams in the running for first place.

 

Councilman Kerby reported that the drainage project is coming along well and requested that if any citizens had any issues or concerns to please contact him. The collection of old tires has finally been hauled off.

 

Councilman Crosby reported that the work on the History Museum is moving along well, the deck is being installed at this time and the inside renovation is expected to be completed by next week with an anticipated Grand Opening within the next two months. At this time there has been $31,000 spent on the renovations and a very special thank you was extended to all BINGO participants. The next BINGO will be held on May 25th with the jackpot being raised from $200 to $500 and everyone was encouraged to attend.

Councilman Baxter reported that each year the State Department of Transportation issues a list of street speed limits which must be approved by the city in order to have authority to run radar on those listed streets. This year Stagecoach Road was inadvertently omitted from the letter that had been executed previously. A corrected letter, adding Stagecoach Road, was presented and council needed to give the Mayor the authority to sign the letter so that it could be returned to DOT as soon as possible. The consensus of all councilmembers was to allow the Mayor to sign the letter and return it to DOT.

City Administrator Akridge reported on the following:

1.      Invoices paid under contract since May 17th were to Hussey, Gay, Bell & DeYoung in the amount of $4,330 for Phase II Drainage Plan administration and to Southern Champion Construction in the amount $61,420.60

for Phase II construction services

2. SPLOST receipts for the month of March was $44,928.29

3. A budget workshop will be held on Thursday, May 24, 2012 at 5:30pm

4. A budget public hearing is set for June 12, 2012 at 6:00pm

5. The June CMA meeting will be hosted by Port Wentworth and will be held on June 6th at 6:30pm at the

Houlihan Boat Landing

OLD BUSINESS: None

 

NEW BUSINESS:

 

  1. Consider authorization to proceed with engineering design for Phase III Drainage project from 2003/2008 SPLOST proceeds. Councilman Kerby made a motion to authorize Hussey, Gay, Bell & DeYoung to provide a quote for Phase III of the drainage plan with the funds being expended from the 2003/2008 SPLOST. Councilman Crosby seconded the motion. After discussion the motion passed with five affirmative votes.
  2. Consider road striping for Adams Road and Conaway Road from 2008-2013 SPLOST proceeds. Councilman Kerby made a motion to approve the striping of Adams Road and Conaway Road with the funds being expended from the 2003/2008 SPLOST and the work be awarded to Thompson Pavement Marking, Inc. with the lowest estimate of $6,300. Councilman Baxter seconded the motion and the motion passed with five affirmative votes.
  3. Consider renewal of a Medical Hardship permit for Ho Shim Shaw at #1230 Bloomingdale Road. Councilman Baxter made a motion to approve a six month extension to the medical hardship permit to Ho Shim Shaw at #1230 Bloomingdale Road. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
  4. Consider cancellation of the first Thursday City Council meeting for the months of June, July, August and September 2012. Councilman Kerby made a motion to cancel the first Thursday council meeting during the months of June, July, August and September with the understanding that, should there be a need to call a special meeting, the proper procedures for notification to councilmembers and the pubic will be followed. Councilman Crosby seconded the motion and it passed with five affirmative votes.
  5. Consider a request submitted by David Morvatz, Sr. for a minor subdivision of 4.94 acres located on Adams Road. Councilman Crosby made a motion to approve a minor subdivision submitted by David Morvatz to divide his 4.94 acre tract located on Adams Road into two parcels with Parcel 1 consisting of 3.72 acres and Parcel 2 consisting of 1.22 acres as recommended by the Planning Commission and approved by Health Department Director. Councilman Baxter seconded the motion and it passed with five affirmative votes.
  6. Consider a request submitted by George Wingate, Sr. for a minor subdivision/recombination of two parcels located on Osteen Road. Councilman Crosby made a motion to approve a minor subdivision submitted by George Wingate, Sr. to divide his two parcels into three parcels with Lot A consisting of 1.70 acres for the main residence, Lot B consisting of 1.75 acres for one of the duplex apartments and Lot C consisting of .94 acres for the other duplex apartment with all lots meeting the required minimum road frontage abutting Osteen Road. Councilman Kerby seconded the motion and it passed with five affirmative votes.
  7. Consider the adoption of the Code of Ethics for Recreation Department participants. Councilwoman Griffin made a motion to adopt a Code of Ethics for the Recreation Department. (copy attached) Councilman Kerby seconded the motion and it passed with five affirmative votes.
  8. Consider executing letters of support to the Department of Community Affairs (DCA) for the Abbington Estates development on Wildcat Dam Road. No action was taken on this item
  9. Consider a Home Application License for a Powder Coating Business located at 1422 Pine Barren Road submitted by Mr. Jerry Usher. Councilman Crosby made a motion to approve the issuance of the Home Occupation license and waive the public hearing to allow a home base powder coating business for small parts to Mr. Usher which he will pick up, powder coat and deliver back to the businesses for items not to exceed 5 x 10 in size. Councilman Rawlings seconded the motion and it passed with five affirmative votes.
  10. Consider entering into an agreement with Sandling Electrical services to complete troubleshooting and repairs of light fixtures/bulbs at Taylor Park. Councilwoman Griffin made a motion to authorize City Administrator Akridge to contact Sandling Electric to repair light fixtures and bulbs at the old ball field at Taylor Park. Councilman Crosby seconded the motion and it passed with five affirmative votes.

 

Councilwoman Griffin made a motion to adjourn into executive session. Councilman Crosby seconded the motion and it passed with five affirmative votes. At the conclusion of the executive session, Councilman Baxter made a motion to return to regular session and approve the execution of the affidavit as required by the Open Meetings Act. Councilman Crosby seconded the motion and it passed with five affirmative votes.

Mayor Tipton reported that this concludes the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, May 9, 2012.

 

The accounts payables were presented with Councilman Crosby making a motion to pay the bills. Councilman Baxter seconded the motion and it passed with five affirmative votes.

 

There being no further business, Councilman Kerby made a motion to adjourn at 8:29pm. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.

 

Respectfully submitted,

 

Diane Proudfoot, Asst. City Clerk

 

Note: Section 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.