Official Minutes of Council Meeting – September 20, 2012

Approved by Council October 4, 2012

 

The meeting was called to order by Mayor Tipton with Councilwoman Griffin giving the invocation.  Councilmembers Baxter, Crosby, Griffin, Kerby, Myrick, Rawlings, Attorney Dickey, City Administrator Akridge, Police Chief Pike, Fire Chief Tyler and Asst. City Clerk Diane Proudfoot were present.  

 

Councilman Baxter made a motion to approve the draft copy of the minutes of the August 16, 2012 meeting.  Councilman Crosby seconded the motion and it passed with six affirmative votes.  Councilman Baxter made a motion to approve the agenda of the September 20, 2012 meeting with the removal of item #4.  Councilman Myrick seconded the motion and it passed with six affirmative votes.

 

Administrative & Committee reports:

 

City Administrator Akridge reported on the following:

1.      Budget report for 2˝ months with the standard being 17% - the General Fund revenues are at 15.7% with expenditures at 16.95% and the Water Sewer revenues are at 16.94% with expenditures at 14.32%

2.      August SPLOST was $49,736.87

3.      Invoices paid as of this date and account balances were distributed

4.      Surplus property bids were opened on Thursday and the City derived $27,520.99 in revenue

5.      LOST mediation scheduled for September 26, 2012 at 9:30am at the Trade Center with a backup date being  October 1st at 9:30am

Councilman Crosby reported that the History Museum is fast approaching a tentative dedication date in October.  There has also been a great outpouring of items being donated and loaned to the Museum for display.  Mr. Paul Lovezzola has donated a Christmas tree and Mr. Karl Johnson has agreed to relocate it at a cost of $600.00 to be paid by the History Society.

Councilwoman Griffin reported that the Football RAMA held on Saturday, September 8, 2012 was a great success and thanked everyone for the participation especially the maintenance department for their work on the additional parking lot which proved to be a much needed addition being able to park approximately 90 vehicles in the park instead of in the street.

 

Mayor Tipton recognized Dan Massey, Candidate for re-election for Clerk of Superior Court who gave a brief outline of his eight years of service as Clerk of Superior Court.  He requested the support of Mayor, Council and citizens in the upcoming November election.

 

OLD BUSINESS:  None

 

NEW BUSINESS:

  1. Chief Roy Pike and Lt. Mike Foune presented a Certificate of Recognition to Officer Julian Craig Mobley for outstanding performance of his duties, especially on August 8, 2012 at which time he had apprehended two felons in the act of a burglary at a local business.
  2. Consider the award of bids for Solid Waste/Recycling services.  Councilman Myrick reported that the current contract with Republic Services for waste service will expire in January.  There were five companies that submitted very good bids.  Councilman Myrick made a motion to accept the bid from Waste Pro who included everything the City is currently receiving along with the addition of recycling at a rate of $.57 less than our current contract.  Councilman Kerby seconded the motion and it passed with six affirmative votes.
  3. Ratify an Intergovernmental Agreement with Chatham County for the purposes of assessing an Excise Tax on energy used for manufacturing purposes.  Councilman Crosby made a motion to ratify the Intergovernmental Agreement with Chatham County for the purposes of assessing an Excise Tax on energy used for manufacturing purposes.  Councilman Baxter seconded the motion and it passed with six affirmative votes.
  4. Consideration of a Medical Hardship Permit Renewal for Ho Shim Shaw at 1230 Bloomingdale Road.   Councilman Baxter made a motion to approve the renewal of the medical hardship permit for Ho Shim Shaw at 1230 Bloomingdale Road.  Councilman Myrick seconded the motion and it passed with six affirmative votes.                        
  5. Consideration of Change Order #10/Georgia Power;  #11/Concrete Pipe; #12/Time Extension; #13/Pine Street for the Phase II Drainage project.   Councilman Kerby gave a brief description of the change orders:

Change Order #10/Concrete Pipe/Cregor Street near Oak Street - $4,600

Change Order #11/Georgia Power/E. Main Street - $2,700 (to be reimbursed by Ga. Power)

Change Order #12/Time Extension – 64 calendar days

Change Order #13/Pine Street – Fail property $2,170

Councilman Kerby made a motion to approve change order #10 through #13.  Councilman Myrick seconded the motion.

During citizen comments Joey Fail expressed concerns regarding the tree involved in change order #13.  During discussion the consensus of council was to have this matter reviewed carefully by the engineer looking into an alternate solution regarding the tree.  After discussion the motion passed with six affirmative votes.       

  1. Consider entering into an agreement with the Georgia Forestry Commission for the Firefighter Property Program to request a tanker truck.  Councilman Baxter made a motion to submit an application to Georgia Forestry requesting a surplus tanker truck.  (Note: The City would not be obligated if the truck isn’t better than our current truck)  Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
  2. Consider authorization to submit an application for the Local Maintenance and Improvement (LMIG) Program to the Department of Transportation.  City Administrator Akridge stated the city would need to submit a project list for the LMIG program by January as part of the matching grant program, the City’s match would be 10% of the allotted $33,321.  Councilman Kerby made a motion to submit an application for the LMIG program.  Councilman Baxter seconded the motion and it passed with six affirmative votes.
  3. Consider entering into an agreement for engineering services with Kern-Coleman for the Recreational Trails Grant.  Councilman Crosby made a motion to enter into an agreement for engineering services with Kern-Coleman for the Recreational Trail grant at $11,200 with funds being expended from the T-Grant fund.  Councilman Myrick seconded the motion and it passed with six affirmative votes.  

 

Mayor Tipton reported that this concludes the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, September 12, 2012.

 

 

The accounts payables were presented with Councilman Myrick making a motion to pay the bills.   Councilman Kerby seconded the motion and it passed with six affirmative votes.

 

There being no further business, Councilman Kerby made a motion to adjourn at 7:45pm.  Councilwoman Griffin seconded the motion and it passed with six affirmative votes.

 

 

Respectfully submitted,

 

Diane Proudfoot, Asst. City Clerk

 

Note:  Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.