OFFICIAL MINUTES OF THE JANUARY 3, 2013 MEETING

APPROVED BY CITY COUNIL JANUARY 17, 2013

 

  1. Call to Order/Pledge/Prayer

 

The meeting was called to order by Mayor Tipton with Councilwoman Griffin giving the Invocation. Councilmembers Baxter, Crosby, Griffin, Kerby, Attorney Dickey, City Administrator Akridge, Police Chief Pike, Fire Chief Tyler, Public Works Director Grizzard and Finance Clerk Missy Ridley were present. Councilmen Myrick and Rawlings were absent.

 

  1. Approval of draft copies of Minutes of the December 13, 2012

 

Councilman Crosby made a motion to approve the draft copy of the Minutes of the December 13, 2012 meeting. Councilman Baxter seconded the motion, and it passed unanimously.

 

  1. Approval of Agenda of the January 3, 2013 meeting

 

Councilman Baxter made a motion to approve the Agenda with the deletions of items #4 and #6 as discussed in the Pre-Agenda meeting. Councilman Crosby seconded the motion, and it passed unanimously.

 

  1. Administrative & Committee reports

 

Councilman Crosby reported on the following;

 

Historical Museum continues to do well with visitors and volunteers:

 

Bingo will begin this year on January 11 at 7:00 pm;

 

Hand Cart was purchased and will be restored for an exhibit at the Historical Museum. Councilman Crosby thanked the public for their ongoing support of these projects.

 

Councilman Crosby reminded the Council that the Campaign Contribution Disclosure Reports are due January 8, 2013.

 

Councilwoman Griffin Called on Recreation Director Joe Young to discuss the basketball program. Mr. Young reported that the City will not have a recreation basketball team this year due to lack of response.

 

City Administrator Akridge reported that the Special Local Options Sales Tax receipts for November was $46,836.21.

 

Mayor Tipton noted that Councilman Myrick was out sick inquired as to any of the Council had heard from Councilman Rawlings.

 

  1. OLD BUSINESS:

 

There was no Old Business.

 

  1. NEW BUSINESS:

 

  1. Consider appointments to the Planning Commission.

 

Councilman Crosby advised that Planning Commission seats #1-#4 were up for appointment. The incumbents in those seats include #1 Robert Wellmaker, #2 Dexter Shearouse, #3 Susan Rogers and #4 Doug McCurry. Councilman Crosby made a motion to reappoint these four citizens to the Planning Commission for another two-year term to their respective seats. Councilman Baxter seconded the motion, and it passed unanimously.

 

  1. Consideration of Change Order #24 for the Phase II Drainage Project

 

After discussion, Councilman Kerby made a motion to approve Change Order #24 in the amount of $15,300 to pipe in the ditch at the location of Ash and Cregor/Gary Rowland residence as requested by the homeowner. Councilman Baxter seconded the motion, and it passed unanimously.

 

  1. Consideration of Firing Range.

 

Councilman Baxter stated that this item was for discussion only. He requested that the City Council apprise him or Chief Pike of any questions, comments or concerns related to this issue.

 

  1. Consider the purchase of Custom Canopies for Taylor Park with SPLOST proceeds/CIP Plan. ($31,094)

 

This item was removed.

 

  1. Consider the purchase of Radio upgrades for the Fire Department and Police Department with SPLOST proceeds/CIP Plan. ($19,376.10)

 

Fire Chief Ferman Tyler came forward to explain the need for the Radio Upgrades explaining that this was an unfunded mandate as well as a vital public safety issue for communication. Chief Tyler further explained that if the proposal was approved at this time the City would receive a 40-50% discount and the actual expense would not occur for three or four months. After brief discussion, Councilman Baxter made a motion to approve the purchase. Councilman Crosby seconded the motion, and it passed unanimously.

 

  1. Consider the purchase of a golf cart for Public Works with SPLOST proceeds/CIP Plan. ($4,973)

 

This item was removed.

 

These are the items presented for consideration for inclusion on the City Council agenda prior to the deadline of Wednesday, December 26, 2012.

 

VII.        Accounts payable

 

Councilman Crosby made a motion to approve Accounts Payable. Councilman Baxter seconded the motion, and it passed unanimously.

 

 

VIII.        Adjourn

 

Councilman Kerby made a motion to adjourn. Councilwoman Griffin seconded the motion, and it passed unanimously. The meeting was adjourned at approximately 7:22 p.m.

 

 

 

RESPECTFULLY SUBMITTED,

 

Charles Akridge,

City Administrator