Official Minutes of the January 16, 2014 Council Meeting

Approved by City Council February 6, 2014

 

The council meeting was called to order by Mayor Rozier with Councilman Myrick giving the invocation. Councilmembers Griffin, Grizzard, Kerby, Key, Myrick, Otto, Attorney Raymond Dickey, City Administrator Charles Akridge and Asst. City Clerk Diane Proudfoot were present.

 

Councilman Myrick made a motion to approve the draft copy of the minutes of the January 2, 2014 council meeting. Councilman Grizzard seconded the motion and it passed with six affirmative votes. Councilman Myrick made a motion to approve the agenda of the January 16, 2014 meeting with the addition of an executive session. Councilman Kerby seconded the motion and it passed with six affirmative votes.

 

Administrative & Committee reports:

 

City Administrator Akridge: The GADOT and Chatham County Engineering will be using City Hall to host a Public Information Open House for the Jimmy DeLoach Parkway Extension on Thursday, January 23rd from 4:00pm to 7:00pm

Councilman Grizzard: The senior luncheon was a great success and thanked Recreation Director Foley for all of his efforts to organize and host the luncheon and stated plans are being discussed to host this event on a monthly or quarterly basis

Recreation Director George Foley: Thanked everyone for their assistance in making the luncheon successful and stated there were 52 in attendance. The feedback from the citizens was positive and appreciative that the city

 

Chief Pike recognized and presented a certificate to Officer Adam Willis for his above the call of duty contribution and assistance to an elderly couple that experienced car trouble while traveling through Bloomingdale on December 22, 2013.

 

OLD BUSINESS: None

 

NEW BUSINESS:

  1. Consider recommendation from the Planning Commission to approve the sketch plan submitted by Coastal Bank to convert the 9,900 square foot strip center at 106 E. Hwy 80 to accommodate a 4,000 square foot convenience store with the remaining 5,900 square feet as leasable units. Councilman Myrick made a motion to approve the recommendation as presented by Planning Commission. Councilman Grizzard seconded the motion and it passed with six affirmative votes.
  2. Consider a variance request submitted by Coastal Bank for the sale of alcohol within certain distance of churches. Councilman Myrick stated that based upon the input from citizens he would make a motion to approve the variance request for the retail sale of beer & wine from the proposed convenience store at 106 E. Hwy 80. Councilman Kerby seconded the motion and it passed with six affirmative votes.
  3. Consider entering into a contract with Tidewater Landscape Management for landscaping maintenance of City facilities. Councilman Otto made the motion to enter into the contract with Tidewater Landscape. Councilwoman Key seconded the motion and it passed with six affirmative votes.
  4. Consider appointments to the Ethics Committee: Councilman Myrick made a motion to appoint the current members Roland Waller, Martin Collins and Betty Taylor for another two year term. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
  5. Consider appointment to the Planning Commission: Mayor Rozier reported that at the January 2nd council meeting the renewals to the Planning Commission were approved but had since been informed that member Jarrod Waller had moved from the City and he would like to recommend Libby Waller-Thorne as this replacement. Councilwoman Griffin made a motion to accept the appointment of Libby Waller-Thorne. The motion passed with affirmative votes from Councilmembers Griffin, Grizzard, Kerby, Myrick and Otto. Councilwoman Key abstained.
  6. Consider a Personnel Policy Amendment to read as follows: "Consideration will be provided to roll over time to the employee for undue medical hardship to the employee or employee's spouse only. Any decision to roll over excess time will be considered by the Personnel Committee. At no time if approval is granted will any time that is rolled over be paid out to the employee." Councilman Grizzard made a motion to approve the personnel policy amendment. Councilman Kerby seconded the motion and it passed with six affirmative votes.
  7. Consideration to allocate 10% of SPLOST monthly proceeds to the Recreation Gym Fund:
  8. Consideration to allocate 10% of SPLOST monthly proceeds to the Transportation Enhancement (TE)Fund:
  9. Consideration to allocate 10% of SPLOST monthly proceeds to the Phase III Drainage Fund:
  10. Consideration to allocate 10% of SPLOST monthly proceeds to the Water Meter Upgrade Fund:

Councilman Myrick made a motion that items 7-10 be approved for the allocation of 10% of SPLOST monthly proceeds as indicated. Councilman Kerby seconded the motion and it passed with six affirmative votes.

  1. Consider a home occupation license submitted by Mr. Henry Hillard for a taxi cab service at 308 E. Hwy 80. Councilman Grizzard made a motion to waive the public hearing and issue the "office only" home occupation license to Henry Hillard. Councilman Otto seconded the motion and it passed with six affirmative votes.
  2. Consider a home occupation license submitted by Sherri Mast for a tree and stump grinding business at 12 Douglas Court. Councilman Myrick made a motion to waive the public hearing and issue the "office only" home occupation license to Sherri Mast. Councilwoman Key seconded the motion and it passed with six affirmative votes.
  3. Consider a well permit application submitted by Brandon Paul for 250 Adams Road. Councilman Grizzard made a motion to approve the well permit. Councilman Otto seconded the motion and it passed with six affirmative votes.

Councilman Kerby made a motion to adjourn into executive session to discuss personnel matters. Councilwoman Griffin seconded the motion and it passed with six affirmative votes. At the conclusion of the executive session, Councilman Grizzard made a motion to return to regular session. Councilwoman Key seconded the motion and it passed with six affirmative votes. Councilman Otto made a motion to execute the affidavit as required by the Open Meetings Act. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, January 8, 2014.

 

The accounts payables were presented with Councilman Myrick making a motion to pay the bills. Councilman Otto seconded the motion and it passed with six affirmative votes.

 

There being no further business, Councilman Otto made a motion to adjourn at 8:05pm. Councilman Myrick seconded the motion and it passed with six affirmative votes.

 

Respectfully submitted,

 

Diane Proudfoot, Asst. City Clerk

 

Note: Section 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.