Official Minutes of the July 21, 2016 Council Meeting

Approved by City Council at the August 25, 2016 Meeting

 

The council meeting was called to order by Mayor Rozier with Rev. Sam Martin of Gateway Community Church giving the invocation. Councilmembers Griffin, Grizzard, Kerby, Key, Myrick, Otto, Attorney Raymond Dickey, City Administrator Charles Akridge and City Clerk Diane Proudfoot were present.

 

Councilman Grizzard made a motion to approve the draft copy of the minutes of the June 16th council meeting. Councilman Myrick seconded the motion and it passed without opposition. Councilman Myrick made a motion to approve the agenda of the July 21, 2016 council meeting with the addition of Item #11 Consider proposal from Tim Baumgartner, P.E. for Consultant Services for Engineering. Councilman Kerby seconded the motion and it passed without opposition.

 

ADMINISTRATIVE AND COMMITTEE REPORTS:

 

Councilman Grizzard reminded everyone of the National Senior Citizen luncheon on Monday, August 22 at noon and requested that those planning to attend the luncheon to please bring a can good to help stock the Food Pantry.

 

Councilman Myrick thanked everyone for supporting the Patriotic Celebration which was a huge success and everyone is looking forward to next year.

 

PUBLIC HEARINGS:

  1. Mayor Rozier opened the Public Hearing to receive citizen input on a request submitted by Shailesh Patel for a variance to the Alcoholic Beverages Ordinance to allow the sale of alcoholic beverages within 200 yards of a Church or Daycare for a proposed convenience store development on the north side of Highway 80 just east of the Dollar General.

Comments were received from:

 

Raj Patel who stated that a liquor and beer/wine license was applied and denied and was advised by the attorney that liquor sales are not allowed in the city. He further questioned any other applicants that were denied and was informed that the only application that was denied was for Randy Woods restaurant for on-site consumption which was closer to a church and was denied.

There being no further comments Mayor Rozier closed the Public Hearing.

 

1)     Mayor Rozier opened the Public Hearing to receive citizen input on a rezoning request submitted by Corde Wilson of Beacon Builders to rezone property consisting of 44.15 acres from C-1/RA to C-1/PUD for a proposed Multi-Family, Single Family and Commercial Development to be known as The Meadows of Bloomingdale.

Mayor Rozier informed the public that a request was submitted by Mr. Wilson to withdraw the rezoning request.

There was no public comments therefore Mayor Rozier closed the public hearing.

 

OLD BUSINESS:

  1. Zoning Map Amendment request from RA-1 to I-2 submitted by petitioners on Cheyenne Road:

A)    James and Truelove McCoy 35 Cheyenne Road

B)    Susan and Charles Rogers 53 Cheyenne Road

C)    Michael Wedincamp 90 Cheyenne Road

Mr. Wedicamp and Mrs. Rogers were informed by Mayor Rozier that since the last meeting the city has begun looking into several amendments to the zoning ordinance and the truck fuel stops would be considered during the amendment process. With that information the petitioners withdrew their request.

 

NEW BUSINESS:

 

  1. Consider a Variance Request to the Alcoholic Beverage Ordinance submitted by Shailesh Patel to allow the sales of Alcoholic Beverages within 200 yards of a church or daycare for a proposed convenience store to be located on the North side of Highway 80 just east of Dollar General. Councilman Myrick made a motion to approve the variance as stated. Councilman Grizzard seconded the motion. The motion passed with affirmative votes from Councilmembers Grizzard, Kerby, Key, Myrick and Otto. Councilwoman Griffin opposed the motion.
  2. Consider a rezoning request submitted by Corde Wilson of Beacon Builders who is petitioning to rezone 44.15 acres on Highway 80 from C-1/RA to C-1/PUD for The Meadows of Bloomingdale. Mayor Rozier stated this request was withdrawn by Beacon Builders.
  3. Consider PUD Plot Plan submitted by Maupin Engineering on behalf of Beacon Builders for the development of the Meadows of Bloomingdale on Highway 80. Mayor Rozier stated this request was withdrawn by Beacon Builders.
  4. Consider setting the Millage Rate at 10.00 mils and roll it back to 0.00 mils. Councilman Otto made a motion to set the millage rate at 10.00 mils and roll back to 0.00 mils. Councilman Myrick seconded the motion and it passed without opposition.
  5. Consider DOT LMIG Grant project selection. (Stagecoach Road and Sidewalks) City Administrator Akridge stated that the recommended project selection this year is to clean, tack and overlay 5,907 sq. yds. on the northbound lane of Stagecoach Road with the project being advertise for bids if approved, some of the funds will be used to repair the sidewalks to meet the ADA standards as requested by DOT. Councilman Otto made a motion to approve the LMIG as stated. Councilman Grizzard seconded the motion and it passed with affirmative votes from Councilmembers Griffin, Grizzard, Key, Myrick and Otto. Councilman Kerby abstained.
  6. Consider 10% allocation of monthly SPLOST Proceeds. (Roadway Improvements) City Administrator Akridge stated that at the Budget/Finance committee meeting it was recommended that since the breathing apparatus for the fire department has been paid off to allocate that 10% of the SPLOST proceeds to the Roadway Improvements Fund. Councilman Myrick made a motion to allocate the 10% from the breathing apparatus be moved to the Roadway Improvement fund. Councilman Kerby seconded the motion and it passed without opposition.
  7. Consider Site Plan submitted by Gateway Community Church for property located on Pine Barren Road. Warren Holland with Lavender & Association introduced himself and stated he is working for the church with design and construction. City Administrator Akridge reported that Planning Commission met last week and recommended approval of the site plan but the closing on the sale of the city property would need to be resolved. After discussion, Councilman Myrick made a motion to approve the site plan with the stipulation that no land disturbing activity should take place on the 1.2 acre city portion of the property. Councilman Otto seconded the motion and it passed without opposition.
  8. Consider Conceptual Site Plan submitted by Duke Realty for the construction of a 620 x 2317.5 (1,436,850 Square Feet) distribution facility for property located on S.H. Morgan Parkway. Sandra Reeves with Duke Realty stated they are requesting conceptual site plan approval for the 1.4 million sq.ft. building and further advised that the engineers are working on the design. Councilman Grizzard made a motion to approve the conceptual site plan contingent on a water/sewer agreement. Councilwoman Key seconded the motion and it passed without opposition.
  9. Consider Rural Fire Defense Cooperative Lease Agreement and Memorandum of Understanding (MOU) with the Georgia Forestry Commission. Councilman Kerby made a motion to execute the Rural Fire Defense Cooperative Lease Agreement and Memorandum of Understanding with the Georgia Forestry Commission. Councilman Myrick seconded the motion and it passed without opposition.
  10. Consider purchase of Radar Equipment for the Police Department. City Administrator Akridge stated the amount is $8440 and the expenditure would come from Tech Fees. Councilman Kerby made a motion to approve the purchase of the radar equipment and the expenditure coming from Tech Fees. Councilwoman Griffin seconded the motion and it passed without opposition.
  11. Consider a proposal from Tim Baumgartner, P.E. for Consultant Service for Engineering. Councilman Kerby made a motion to approve the agreement with Tim Baumgartner with the contingency that Mr. Baumgartner obtain a business license as an Independent Contractor. Councilman Otto seconded the motion and it passed without opposition.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, July 13, 2016.

 

The accounts payables were presented with Councilman Myrick making a motion to pay the bills, Councilwoman Key seconded the motion and it passed without opposition.

 

Prior to adjourning Mr. Wedincamp and Mrs. Rogers questioned the time frame of the zoning amendments and Attorney Dickey explained that the process would be to draft the ordinance changes, present the zoning ordinance changes during a public hearing, then council would review and make a decision. If the amendments are approved then citizens are free to apply for rezoning consideration.

 

There being no further business, Councilman Myrick made a motion to adjourn at 7:31pm. Councilman Kerby seconded the motion and it passed without opposition.

 

Respectfully submitted,

 

Diane Proudfoot, City Clerk

 

Note: Section 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.