Official Minutes of the January 17, 2017 Council Meeting

Approved by City Council at the February 2, 2017 Council Meeting

(Due to some councilmembers being in Atlanta for Mayor’s Day

the January 19th meeting was rescheduled to January 17th)

 

The council meeting was called to order by Mayor Rozier with Councilman Myrick giving the invocation.   Councilmembers Griffin, Grizzard, Kerby, Key, Myrick, Otto, Attorney Raymond Dickey, City Administrator Charles Akridge and City Clerk Diane Proudfoot were present.   

 

Councilman Myrick made a motion to approve the draft copy of the minutes of the January 5 council meeting.  Councilwoman Griffin seconded the motion and it passed without opposition.  Councilman Myrick made a motion to approve the agenda of the January 17, 2017 council meeting.  Councilman Grizzard seconded the motion and it passed without opposition. 

 

ADMINISTRATIVE AND COMMITTEE REPORTS:

 

Councilman Grizzard reminded everyone of the Senior Luncheon on February 14 at the Community Building and stated that Dennis Baxter will be providing the entertainment.

City Administrator Akridge informed council that the Police Department is eligible for the Georgia Association of Chiefs of Police grant which is for the purchase and installation of mobile data units and facilitate the electronic report of traffic crash data which makes us eligible to purchase of computers, mounting hardware and printers with the funds.

Chief Jeffcoat stated it is $50,000 reimbursable grant and we have until April 28th to see what equipment is needed as far as laptops, laptop mounts and printers.

Chief Jeffcoat stated that the department has approximately $250,000 in outstanding fines from the last 6-7 years.  Letters were sent out to the people and the department has recovered about $10,000 at this time.  Those people that do not respond to the letters will have a lien placed on their state taxes and at the end of tax season a lump sum check will be sent to the Police Department from the recovered funds.  Attorney Dickey stated that under the tax lien program the funds will be distributed based on who has a lien against the person but it would remain with the person until it is satisfied.

 

Public Works Superintendent Ernest Grizzard reported that the Maple Street Lift station progress is:

The lift station has been re-grouted, new polymer is in, the new secondary station at Main Street is in, the control panel is in and the project should be completed very soon.

 

PUBLIC HEARING:

Consider Amendment to the City of Bloomingdale Zoning Ordinance regarding Article VI. - List of Permissible and Conditional Uses – Section 600 – Animal Hospital, Veterinary Clinic or Animal Boarding Place (Small Animals/Short Term) to be designated as a Conditional Use in R-1 (Single Family Residence)

Councilman Otto made a motion to open the public hearing.  Councilman Grizzard seconded the motion and it passed without opposition. 

Councilwoman Griffin questioned if the zoning amendment is passed how will it affect the other residential areas and how will we stay consistent in the Corridor Overlay district?  Attorney Dickey stated the City Council adopted a Corridor Overlay District on Highway 80 in ordinance form but it is a recommendation and it did not automatically convert property from residential to commercial.  The Comprehensive Plan adopted the overlay district for the Highway 80 area and is the future plan for the City.  This public hearing tonight and what will be considered in new business is to change the residential allowances to include Animal Hospital in R-1 Zones as a Conditional use therefore City Council could put conditions upon the request.   Attorney Dickey further stated that if there are standards that council desires then they should create and publish the conditions.  Councilwoman Griffin wanted to understand if council should come up with the conditions for inclusion and was advised by Attorney Dickey these are issue to address whether council goes forward with the ordinance and create the conditions at a later day is up to council but he recommended to get them included soon.  

There being no further comments Councilman Myrick made a motion to close the public hearing.  Councilman Kerby seconded the motion and it passed without opposition.

 

NEW BUSINESS:

 

1)      Consider Amendment to the City of Bloomingdale Zoning Ordinance regarding Article VI. - List of Permissible and Conditional Uses – Section 600 – Animal Hospital, Veterinary Clinic or Animal Boarding Place (Small Animals/Short Term) to be designated as a Conditional Use in R-1 (Single Family Residence) Councilman Myrick made a motion to approve the amendment with the adjustment to ordinance be made as soon as it can be completed.  The motion resulted in a tie vote with affirmative votes from Councilmembers Kerby, Myrick and Otto; Nay votes from Councilmembers Griffin, Grizzard and Key.  Mayor Rozier broke the tie vote with a vote to approve the motion.  Attorney Dickey reported that the ordinance change requires a first & second ready therefore the second reading will need to be held at the next council meeting.

2)      Consider Fiscal Year 2016/17 Mid-Year Budget Amendments.  Councilman Myrick made a motion to approve the amendments to the FY 2016-2017 budget.  Councilman Otto seconded the motion and it passed without opposition.

3)      Consider Debris Removal proposal from Crossroads Construction in the amount of $9,000. (City Collected debris up to deadline of December 31, 2016).  City Administrator Akridge stated this is the residual city collected debris stationed at the Singleton property to be hauled off.  Councilman Otto made a motion to approve a change order in the amount of $9,000 to the contract with Crossroads Construction to remove the debris stationed on the Singleton property.  Councilwoman Griffin seconded the motion and it passed without opposition.

4)      Consider a Home Occupation License submitted by Zack Saxon for a Lawn Care Business at 316 Pine Street.  Mr. Saxon stated the he and his dad work full time but wish to have a part-time lawn care business from their residence.  Councilman Myrick made a motion to approve the Home Occupation License and waive the public hearing.  Councilwoman Griffin seconded the motion and it passed without opposition.

5)      Consider the purchase of two (2) Police Cars in the amount of $55,886.32 from O.C. Welch Ford Lincoln in Hardeeville, S.C. (CIP/SPLOST)  City Administrator Akridge stated that the Public Safety Committee reviewed the bids last week and OC Welch Ford was the low bidder and he recommended approval.  Councilman Kerby made motion to approve the purchase of the two police cars in the amount of $55,886.32 from OC Welch Ford in Hardeeville, SC with expenditure coming from CIP/SPLOST.  Councilman Grizzard seconded the motion and it passed without opposition.

6)      Consider purchase of Fire Hose for the Fire Department in the amount of $1,449. (CIP/SPLOST)  Councilman Kerby made a motion to approve the purchase of the fire hoses in the amount of $1,449 with expenditure coming from CIP/SPLOST.  Councilwoman Key seconded the motion and it passed without opposition.

7)      Consider a proposal from Crossroads Construction to restripe Little Neck Road from John Carter Rd. to the City Limits in the amount of $3,700.(Roadway Enhancement Fund)  Councilman Otto made a motion to approve the restriping of Little Neck Road from John Carter Road to the City Limits in the amount of $3,700 with expenditure coming from Roadway Enhancement Fund.  Councilman Grizzard seconded the motion and it passed without opposition.

8)      Consider a Maple Street Lift Station Bio Filter Service/Inspection in the amount of $1,100 (W/S Depreciation Fund) City Administrator Akridge stated this is an agreement to service and inspection the Maple Street lift station bio filter to keep the odor down.  Councilman Otto made a motion to approve the filter service/inspection in the amount of $1,100.  Councilman Myrick seconded the motion and it passed without opposition.

 

Councilman Myrick made a motion to adjourn into Executive Session to discuss Personnel, Litigation and Real Estate.  Councilwoman Griffin seconded the motion and it passed without opposition.

 

Councilman Myrick made a motion to return to the general session and execute the affidavit as required by the Georgia State Law.  Councilman Grizzard seconded the motion and it passed without opposition. 

 

Councilman Kerby made a motion to approve filing fees and removal of the garbage carts on delinquent accounts.  Councilman Myrick seconded the motion and it passed without opposition.   

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, January 11, 2017.

 

Councilman Myrick made a motion to allow Budget/Finance Committee Chairperson to review the accounts payables on Thursday and approve payment, Councilman Kerby seconded the motion and it passed without opposition.

 

There being no further business, Councilman Myrick made a motion to adjourn at 9:45pm.  Councilman Kerby seconded the motion and it passed without opposition.

 

Respectfully submitted,

 

Diane Proudfoot, City Clerk

 

Note:  Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.