Official Minutes of the February 2, 2017 Council Meeting
Approved by City Council at the February 16, 2017 Council Meeting
The council meeting was called to order by Vice Mayor Kerby (in the absence of Mayor Rozier) with Recreation Director George Foley giving the invocation. Councilmembers Griffin, Grizzard, Kerby, Key, Myrick, Otto, Attorney Raymond Dickey, City Administrator Charles Akridge and City Clerk Diane Proudfoot were present.
Councilman Myrick made a motion to approve the draft copy of the minutes of the January 17 council meeting. Councilman Grizzard seconded the motion and it passed without opposition. Councilman Myrick made a motion to approve the agenda of the February 2, 2017 council meeting with the removal of Old Business from this meeting and placing it on the February 16th meeting. Councilman Grizzard seconded the motion and it passed without opposition.
ADMINISTRATIVE AND COMMITTEE REPORTS:
Recreation Director Foley reported that during this in between there is a lot of upkeep, renovation and maintenance to the overall park to get ready for the next season to make it better than before. Signups are underway at this time for soccer, baseball and softball.
City Administrator Akridge introduced Danielle Bucher, new Utility Clerk at City Hall.
Chief Jeffcoat introduced new employees Matthew Davis and K-9 partner Corporal Pandora (at no cost to the City) who is 15 months old and has already been doing a great job in her 2-3 weeks with numerous heroin and meth cases; and Officer Richard Mounkes.
Councilman Grizzard reported that Sunday is “Super Museum Sunday” and the Museum will be open from 12:00 to 4:00pm with tours, crafts and literature during the day.
The History Society Annual Meeting will be held on Monday, February 13th at 6:30pm at the Community Building with “Breakfast for Dinner” meal, election of officers, a membership drive with membership being half price during the month of February, and as a fundraiser there will be a live Auction. Any items donated for the auction would be greatly appreciated.
The Senior Luncheon will be on Valentine’s Day, February 14th at noon and Dennis Baxter will be providing the entertainment.
Councilman Myrick explained that the Old Business for List of Permissible Uses – Veterinary Hospital was moved to the next meeting due to the Mayor wishing to be present when this item was presented.
1) Consider establishing a Hydrant Meter Fee Rate Structure. City Administrator Akridge reported that we have no guidelines in place to supply movie vendors with water meters during filming and upon researching other municipalities and would recommend we follow the Cobb County rate of $8.25 per 1,000 gallons, $20 base plus $5 per day and $1,250 deposit. Councilman Myrick made a motion to approve the Hydrant Meter Fee Rate as stated by City Administrator Akridge. Councilman Otto seconded the motion and it passed without opposition.
2) Consider granting two (2) easements to Georgia Power for a line extension project on Pine Barren Road.
City Administrator Akridge stated this is a line extension for Georgia Power to give three phase power to Gateway Church at 1602 Pine Barren Road with 300’ of underground primary line and 1900’ overhead primary which will also help the City for future development. Councilwoman Griffin made a motion to approve granting the two easements to GaPower. Councilman Grizzard seconded the motion and it passed without opposition.
3) Consider Resolution recognizing Georgia Cities Week April 23-29, 2017. City Administrator Akridge reported that Georgia Municipal Association has designated this week to recognize all Georgia Cities and has requested that all cities participate and he would recommend approval. Councilman Otto made a motion to approve the Georgia Cities Week of April 23-29, 2017 Resolution. Councilwoman Key seconded the motion and it passed without opposition.
4) Consider purchase of a Security and Camera System for the Recreation Department in the amount of $4,267 (CIP/SPLOST) $25 Monthly Fee (General Fund). City Administrator Akridge stated three bids were received with Beacon Security Services being the low bid and due to the break-ins he would recommend approval to enhance the security at the park. Councilwoman Griffin made a motion to approve the purchase of the Security System in the amount of $4,267 with expenditure coming from CIP/SLPOST and a monthly fee of $25 with the expenditure coming from General Fund. Councilman Grizzard seconded the motion and it passed without opposition.
5) Consider Taylor Park Field 1 Light Repairs. Councilman Myrick made a motion to approve the proposal from Braddy Electric Company, Inc. with the understanding that the charges be submitted for possible reimbursement. Councilman Otto seconded the motion and it passed without opposition. City Administrator Akridge reported that $2,682.08 was received from GIRMA under unscheduled property but we will submit any additional cost to GIRMA for consideration of reimbursement of this additional cost.
6) Consider purchase of a Rotary Tiller for the Recreation Department in the amount of $1,750. Councilwoman Griffin made a motion to rent a rotary tiller, as needed, in lieu of purchasing at this time. Councilwoman Key seconded the motion and it passed without opposition.
Vice Mayor Kerby reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, January 25, 2017.
The accounts payables were presented with Councilman Myrick making a motion to pay the bills, Councilman Grizzard seconded the motion and it passed without opposition.
There being no further business, Councilman Otto made a motion to adjourn at 7:18pm. Councilwoman Griffin seconded the motion and it passed without opposition.
Diane Proudfoot, City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.