Official Minutes of the May 4, 2017 Council Meeting
Approved by City Council at the May 20, 2017 Council Meeting
The Council meeting was called to order by Mayor Rozier with the Invocation being given by Councilmembers Myrick & Grizzard in honor of National Day of Prayer. Councilmembers Griffin, Grizzard, Kerby, Myrick, Otto, City Administrator Charles Akridge and City Clerk Diane Proudfoot were present. Councilwoman Key was out sick.
Councilman Myrick made a motion to approve the Draft Copy of the minutes of the April 20, 2017 council meeting. Councilman Otto seconded the motion and it passed without opposition. Councilman Myrick made a motion to approve the agenda of the May 4, 2017 council meeting with the removal of Litigation from the Executive Session. Councilman Grizzard seconded the motion and it passed without opposition.
ADMINISTRATIVE AND COMMITTEE REPORTS:
Councilman Grizzard reported there will be a Spring Market at the Museum on Saturday from 8:00am to 2:00pm and invited everyone to come out and shop or help.
1) Consideration of Surplus Property Bids. City Administrator Akridge reported that the General Services Committee met on May 1 and opened and read aloud the sealed bids with the results as follows: #1 Did not meet the minimum; #2 Cody Allen $1,300; #5 Ernest Grizzard - $25.00; #11 (B) Diane Proudfoot - $25.00; Councilman Kerby made a motion to award the surplus bids as stated and the remaining items will be up for rebid. Councilman Myrick seconded the motion with affirmative votes from Councilmembers Griffin, Kerby, Myrick and Otto. Councilman Grizzard abstained.
2) Consider Declaration of Surplus Property (Computers/Monitors/Misc./City Hall). City Administrator Akridge stated the surplus list includes the items on the previous list and the addition of items from City Hall, he further recommended to lower the bid on the Volvo to $350. Councilman Otto made a motion to declare as surplus the items as presented with the minimum bid for the Volvo being reduced to $350 and to transfer one of the computers to the History Museum. Councilwoman Griffin seconded the motion and it passed without opposition.
3) Consider the addition of Washer/Dryer to Capital Improvement Plan (CIP/SPLOST) and purchase the items in the amount of $1,978 for the Fire Department. Councilman Kerby made a motion to approve Items 3, 4, & 5 with the expenditure coming from CIP/SPLOST. Councilman Myrick seconded the motion and it passed without opposition.
4) Consider purchase of four (4) sets of Turnout Gear in the amount of$8,000 for the Fire Department. (CIP/SPLOST) See Item #3
5) Consider purchase of a 3-Tier Fire Hose Cart Rack in the amount of $2,408 plus freight for the Fire Department. (CIP/SPLOST) See Item #3
6) Consider entering into an agreement for a Geotechnical Engineering Study for the Gym/Multi-Purpose Facility Site at Taylor Park. City Administrator Akridge reported that three estimates were received for Geo-Technical services to determine soil compaction and bearing requirements for the Gym/Multi-Purpose and stated that Construction Manager Mike Smith recommended Whitaker Labs in the amount of $2,875.00. Councilwoman Griffin made a motion to enter into an agreement with Whitaker Laboratory for the Geotechnical Engineering Study for the Gym/Multi-Purpose Facility at Taylor Park. Councilman Grizzard seconded the motion and it passed without opposition.
Councilman Myrick made a motion to adjourn into Executive Session to discuss Real Estate. Councilman Kerby seconded the motion and it passed without opposition.
At the conclusion of the executive session, Councilman Myrick made a motion to return to the general session and execute the affidavit as required by the Open Meetings Law. Councilman Otto seconded the motion and it passed without opposition. Mayor Rozier stated the executive session was held to discuss Real Estate. Councilman Otto made a motion to accept the bid in the amount of $547,976.07 from the Morgan Group with the agreement that the Morgan Group transfer the ponds on Main Street used for drainage to the City of Bloomingdale. Councilman Myrick seconded the motion and it passed without opposition
Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, April 27, 2017.
Official minutes 5-4-17 council meeting (page 2):
The accounts payables were presented with Councilman Myrick making a motion to pay the bills, Councilwoman Griffin seconded the motion and it passed without opposition.
There being no further business, Councilman Otto made a motion to adjourn at 7:33pm. Councilwoman Griffin seconded the motion and it passed without opposition.
Diane Proudfoot, City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.