Official Minutes of the September 21, 2017 Council Meeting

Approved by City Council at the October 5, 2017 Meeting

 

 

The Council meeting was called to order by Mayor Rozier with Councilman Myrick giving the Invocation. Councilmembers Griffin, Grizzard, Key, Myrick, Otto, City Attorney Dickey, City Administrator Akridge and City Clerk Diane Proudfoot were present. Councilman Kerby was absent.

 

Councilwoman Griffin made a motion to approve the draft copy of the minutes of the August 17, 2017 council meeting. Councilman Grizzard seconded the motion and it passed without opposition. Councilman Myrick made a motion to approve the agenda of the September 21, 2017 council meeting. Councilman Otto seconded the motion and it passed without opposition.

 

ADMINISTRATIVE AND COMMITTEE REPORTS:

 

Councilman Griffin reported that Soccer, Cheerleading and Football are underway and invited everyone out especially to watch little 2 year olds playing soccer.

We have had around 200 sign up this year; men's softball is finishing up; Bonfire will be October 27th and Homecoming parade and games on October 28th.

Councilman Otto reported there is an issue with the pump station at the school and while waiting on the company from Atlanta to resolve the matter we will have a pump truck come pump it out.

 

NEW BUSINESS:

 

  1. Consider Bid for Surplus Property. City Administrator Akridge stated the bids were accepted until September 18th and the total bid for items is $1,188.25 and recommends approval. Councilwoman Key made a motion to approve the bids as submitted. Councilwoman Griffin seconded the motion and it passed.

Councilman Myrick question what to do with the items left on the list and Attorney Dickey stated bids could be accepted and present to council at the next meeting. Councilwoman Griffin made a motion to accept bids for the remaining items and present at the next meeting. Councilman Grizzard seconded the motion and it passed.

  1. Consider Bid Award for the DOT Local Maintenance Improvement Grant (LMIG) Pine Barren Road. City Administrator Akridge stated this project is for Pine Barren Road from Taylor Park to the sharp curve. Three bids were submitted with the lower bidder being RB Baker at $103,667, the Local Maintenance Improvement Grant from the state is $48,084.06 and a 30% match of $14,420.22 and the remaining to pay is $41,157 and recommends it come from Roadway Improvement. Councilman Otto made a motion to award the bid to RB Baker with the expenditure coming from Roadway Improvement. Councilman Myrick seconded the motion and it passed.
  2. Consider a Rental Agreement with the Lewis & Clark Circus to hold the circus event on March 26-27, 2018 at Taylor Park. Councilman Myrick made a motion to approve the agreement with Lewis & Clark Circus. Councilwoman Griffin seconded the motion and it passed.
  3. Consider Rate Adjustments for all categories of Building Permits. Councilman Myrick made a motion to approve the Rate Adjustments for all categories of Building Permits. Councilman Grizzard seconded the motion and it passed.
  4. Consider the Major Subdivision Plat for the Morgan Tracts/City Ponds. City Attorney Dickey stated the Morgan's pursuant to agreement have prepared a sub-division plat where the lakes have been deeded to the City and the purpose is to have the plat approve so the deed instrument can drawn to deed over the lakes to the City and on the plat there is parcel A-3 & A-4 in which the City will receive parcel A-3 and the Morgan's will retain parcel A-4 however the easement listed as drainage features - the canal and the weir which goes to the Hardin Canal and will be included on the deed. Henry S. Morgan representing the Morgan family confirmed this information as stated by Attorney Dickey. Councilman Myrick made a motion to approve the Major Subdivision Plat for the Morgan Tracts/City Ponds. Councilman Otto seconded the motion and it passed. Mayor Rozier thanked Mr. Morgan for the donation of the ponds to the City.
  5. Consider Maintenance Agreement proposal for Wells 1 and 2 from Suez/Utility Construction, Inc.

City Administrator Akridge stated the Water/Sewer Committee and Attorney Dickey reviewed the agreement. Attorney Dickey stated that the contract meets Georgia Law and allows termination 90 days prior to anniversary date and pointed out that if termination is before the third year you will have to pay for the fourth & fifth year; if terminated after the third year then there is not a penalty. Councilman Otto stated that we have spent approximately $30,000 on Well 1. Councilman Otto made a motion to approve the Maintenance Agreement. Councilman Grizzard seconded the motion and it passed.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, September 13, 2017.

 

 

 

 

 

 

 

(Official minutes page 2 of 9-21-17 con't)

 

Councilman Otto made a motion to pay the bills. Councilwoman Griffin seconded the motion and it passed without opposition.

 

There being no further business, Councilman Otto made a motion to adjourn at 8:55pm. Councilwoman Griffin seconded the motion and it passed.

 

Respectfully submitted,

 

 

 

Diane Proudfoot, City Clerk

 

Note: Section 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.