Official Minutes of the April 5, 2018 Council Meeting

Approved by City Council at the May 3, 2018 Meeting

 

The Council meeting was called to order by Mayor Rozier who also gave the Invocation. Councilmembers Griffin, Grizzard, Harley, Kerby, Key, Otakie, Attorney Dickey, City Administrator Akridge and City Clerk Diane Proudfoot were present.

 

Councilman Kerby made a motion to approve the draft copy of the minutes of the March 15, 2018 council meeting and to attach a copy of the March 22, 2018 letter from Engineer Tim Baumgartner regarding the 26 Youmans Tract Sub-division. Councilwoman Griffin seconded the motion and it passed without opposition. Councilman Kerby made a motion to approve the agenda of the April 5, 2018 council meeting. Councilman Grizzard seconded the motion and it passed without opposition.

 

ADMINISTRATIVE AND COMMITTEE REPORTS:

 

Councilman Kerby stated the city needs to make a priority list and save about six months of SPLOST funds and give it time to build. City Administrator stated there are some needs for Fire equipment that will need to be addressed and the reimbursement to the General Fund will need to be a priority.

 

Attorney Dickey stated there will be a workshop on Tuesday with Planning Commission, Council and staff to discuss the new Planning/Zoning/Land Development and he needed everyone to complete the worksheets and be here to discuss. He stated the complete update would involve land use, development, planning and zoning as a whole.

 

Councilman Harley recognized Police Chief Jeffcoat who reported that the Police Department was awarded the 2018 TIME Task Force Grant in the amount of $7,466 for equipment which included 15 sets of collapsible cones, 15 sets of LED flare kits, 2 Traffic Emergency ahead signs, 4 Road Closed signs, 4 Type III barricades, 8 LED barricade lights and 6 LED traffic batons and commended Officer Cotter for his hard work to obtain this grant.

 

Councilman Grizzard reported that Catfish will be the featured item at the Senior Citizen Luncheon on May 8th.

 

NEW BUSINESS:

 

1. Consider the purchase of Two (2) Kubota M7060 HDC Tractors in the amount of $71,968. (CIP/SPLOST) (Trade In Value - $15,000) Councilman Otakie made a motion to approve the purchase of the two Kubota M7060 tractors in the amount of $71,968 from CIP/SPLOST. Councilman Kerby seconded the motion and it passed without opposition.

2. Consider the purchase of Two (2) Bush Hog 281OR3 Flex Wing Rotary Cutters in the amount of $26,686. (CIP/SPLOST) (Trade In Value - $4,500) Councilman Otakie made a motion to approve the purchase of two Bush Hog Flex Wing Rotary cutters in the amount of $26,686 from CIP/SPLOST. Councilman Grizzard seconded the motion and it passed without opposition.

3. Consider approval of the Phase III Drainage Project Bid to Baker Constructors in the amount of $281,933.20 (Phase III Drainage Fund) City Administrator Akridge stated this would be improvements West of Cherry Street from the Railroad Tracks to Main Street and recommends approval. Councilman Kerby recused himself since he is a property owner in the area of the project. Councilman Otakie made a to approve the award of the bid to Baker Constructors in the amount of $281,933.20 for the Phase III Drainage Project. Councilman Grizzard seconded the motion and it passed with affirmative votes from Councilmembers Griffin, Grizzard, Harley, Key and Otakie. As stated, Councilman Kerby recused himself.

4. Consider approval of the Surplus Property (Crown Victoria) Bid. City Administrator Akridge reported the surplus property was advertised and only one bid was received from David Otakie for $751 (minimum bid was $750). Councilwoman Griffin made a motion to approve the bid award to David Otakie for the surplus property for the bid of $751. Councilwoman Key seconded the motion and it passed with affirmative votes from Councilmembers Griffin, Grizzard, Harley, Kerby and Key. Councilman Otakie recused himself from the vote.

5. Consider amendment to Chapter 62 - Solid Waste, Section 62-10 Garbage Deposit Ordinance. City Administrator stated this amendment would delete the statement from the ordinance "Deposits are refunded when customer has been in the City for two (2) yeas as of July 1st unless services are terminated prior to that date" and replace with "Deposits will be refunded when residence or building is vacated. If transferring within the City the deposit can be applied to the transfer, occupant will have sixty (60) days to make a claim of the deposit" . Councilwoman Griffin made a motion to  to approve the first reading, dispense with the second reading and approve the amendment and wording of Section 62-10 Garbage Deposit Ordinance. Councilman Harley seconded the motion stating this change is taking place due to the excessive outstanding balances left on some accounts. After discussion, Councilwoman Griffin amended her motion to approve the first reading, dispense with the second reading and approve the amendment of Section 62-10 Garbage Deposit Ordinance to read: "Effective July 1, 1986, garbage deposit is hereby required. Any new garbage customer after this date shall pay a cash security deposit as set forth in the schedule of fees and charges on file in the office of the city clerk. Deposits will be refunded when residence or building is vacated. If transferring within the City the deposit can be applied to the transfer, occupant will have sixty (60) days to make a claim of the deposit. Garbage service will be interrupted if the balance on the account becomes past due by $80.00 or more and a Garbage Service restoration fee of $75.00 will be required to restore service ." Councilman Harley amended his second and made the motion to approve the ordinance amendment and the motion passed without opposition.

6. Consider revision to the Fee Schedule regarding Deposit Refunds after two years. City Administrator Akridge stated the language in the Fee Schedule will be changed to read "Deposits will be refunded when you leave occupancy of the residence or building occupied. If transferring within the City the deposit can be applied to the transfer." Attorney Dickey recommended to add language that would give the occupant sixty (60) days to make a claim of the deposit. Councilman Harley stated this change is taking place due to the excessive outstanding balances left on some accounts and made the motion to approve the change to the Fee Schedule language. Councilwoman Griffin seconded the motion and it passed without opposition.

7. Consider a Stormwater Management Program Proposal with the Metropolitan Planning Commission in the amount of $17,500. (Public Works - Contractual) City Administrator stated we have worked with MPC since 1997 and they have done well to keep us in compliance and recommended approval. Councilman Otakie made a motion to approve the Stormwater Management Program Proposal with MPC in the amount of $17,500 from Public Works - Contractual. Councilman Grizzard seconded the motion and it passed without opposition.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, March 7, 2018.

 

Councilwoman Griffin made a motion to pay the bills. Councilman Kerby seconded the motion and it passed without opposition.

 

There being no further business, Councilman Grizzard made a motion to adjourn at 7:21pm. Councilman Kerby seconded the motion and it passed without opposition.

 

 

Respectfully submitted,

 

 

 

Diane Proudfoot, City Clerk

 

Note: Section 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.