Official Minutes of the September 20, 2018 Council Meeting

Approved by City Council at the October 4, 2018 Council Meeting

 

The Council meeting was called to order by Mayor Rozier with Councilman Harley giving the Invocation. Councilmembers Griffin, Grizzard, Harley, Kerby, Key, Otakie, Attorney Dickey, City Administrator Akridge and City Clerk Diane Proudfoot were present.

 

Councilwoman Key made a motion to approve the draft copy of the minutes of the August 16, 2018 council meeting. Councilman Grizzard seconded the motion and it passed without opposition. Councilman Kerby made a motion to approve the agenda of the September 20, 2018 council meeting with changing Item #11 to Item #1A and Item #1 becoming Item #1B and to correct the address of Item #4. Councilwoman Key seconded the motion and it passed without opposition.

 

PUBLIC HEARINGS

Variance Application submitted by Roy's Nutz & Buttz located at #101 E. Hwy 80 for a variance to the 100 yard distance requirement from Churches for a Beer and Wine License. Councilman Harley made a motion to enter into a Public Hearing for a Variance request to the 100 yard distance from churches for the sale of beer and wine submitted by Roy's Nutz & Buttz at #101 E. Hwy 80. Amanda Chambliss stated they have had several customers ask if they are going to apply for beer and wine. Mayor Rozier ask what are the hours for Sunday and Wednesday and was advised that they are not open on Sunday and do not intend to open on Sunday and they close at 8:00pm on Wednesday. Councilman Harley questioned if they have an agreement with the church and was advised that they talked with the church prior to making the decision to rent the property and the church has agreed to allow the parking area as overflow for the restaurant. Councilwoman Griffin stated that a precious request was submitted that was denied and council made a revision to the ordinance to change the distance from 200 yards to 100 yards and variance request could set a precedence for future decisions. Some churches have doctrines that do not condone alcohol, they hold Wednesday night services, they host AA/Celebrate Recovery meetings and this is a difficult decision. Ms. Chambliss stated they did not have a problem changing Wednesday hours or not serving it on Wednesday but they wanted to offer it to residence so they can purchase from Bloomingdale and not going into Pooler. Councilman Harley ask to clarify that prior to opening they went to the church to discuss with them and ask was there any opposition for the restaurant or for the sale of alcohol and Mrs. Chambliss confirmed there was no opposition and they agreed to allow them overflow parking at the church. Bobby Thompson 601 E. Hwy 80 questioned who Randy Wood, who was previously denied would be given approval now and Mr. Thompson was advised that the restaurant there now applied and met the distance requirements. There being no other discussion, Councilman Harley made a motion to close the Public Hearing. Councilwoman Griffin seconded the motion and it passed without opposition.

 

ADMINISTRATIVE AND COMMITTEE REPORTS:

 

Councilman Griffin reported 2018 football Rama was a great success, the football, soccer seasons is underway with the U-12 football team being undefeated at this time. Raffle tickets for the car are still for sale which will be drawn by Mr. Bill Grainger on November 1st and all proceeds are going toward the Gym/Multipurpose Facility.

 

NEW BUSINESS:

1A. Consider appointment of Mr. Sneh Patel as Judge Pro-Tem for Municipal Court. Mr. Patel introduced himself and gave a brief history of his career: Public Defender in Hinesville for three years; District Attorney's Office in Savannah for five years; State Court Chief for three plus years; last year in DA's office was as Felony Prosecutor under Judge Abbot and started his own Public Defense in 2014 which is going well so far. Councilman Harley made a motion to appoint Mr. Sneh Patel as Judge Pro-Tem. Councilman Grizzard seconded the motion and it passed without opposition.

1B. Consider Variance Application submitted by Roys Nutz and Buttz. located 101 E. Highway 80 for 100 Yard Distance requirement to a Church for a Beer and Wine License. Councilman Harley made a motion to approve a variance of 40.1 yards from Alpha Methodist Church and 7.2 yards from Keren OHR Messianic Synagogue for the sale of alcohol by Roy's Nutz & Buttz at 101 E. Hwy 80. Councilman Otakie seconded the motion and a roll-call vote was taken with votes being Councilman Otakie-yay; Councilman Harley-yay; Councilwoman Griffin-nay; Councilman Kerby-yay; Councilwoman Key-nay and Councilman Grizzard-yay. The motion passed.

2. Consider the Second and Final Reading of an Ordinance for Readoption of the Official Zoning Ordinances, Standards, Procedures and Attachments. Councilman Otakie made a motion to approve the second reading and approval of an Ordinance for the Re-adoption of the Official Zoning Ordinances, Standards, Procedures and Attachments. Councilman Harley seconded the motion and it passed without opposition.

 

 

 

3. Consider Second and Final Reading of an Ordinance for the Re-adoption of the Official Zoning Map.

Councilman Otakie made a motion to approve the second reading and approval of an Ordinance for the Re-adoption of the Official Zoning Map. Councilman Harley seconded the motion and it passed without opposition.

4. Consider a Well Permit application submitted by Mrs. Tammy Thistle at 390 Adams Road. City Administrator Akridge recommended approval of the well permit as Mrs. Thistle explained the circumstances at the last council meeting and there is no City water in that area. Councilman Kerby made a motion to approve the issuance of the well permit. Councilwoman Griffin seconded the motion and it passed without opposition.

 

5. Consider Bid award for the DOT LMIG Grant projects in the amount of $97,800 to Carroll & Carroll, Inc. (Grant Proceeds and SPLOST/Roadway Improvement Fund) City Administrator Akridge report the four sealed bids were opened in the General Services committee meeting with Carroll & Carroll being the low bidder at $97,800 and recommended approval. Councilman Otakie made a motion to approve the bid award. Councilman Grizzard seconded the motion and it passed without opposition.

6. Consider Bid Awards for Surplus Property. City Administrator Akridge stated there were two bids submitted for a few surplus office items from Councilmembers Kerby & Grizzard which were opened in a General Services Committee meeting and he recommended approval of the bids. Councilwoman Griffin made a motion to accept the bids from Mr. Kerby and Mr. Grizzard for a total of $96.00. Councilwoman Key seconded the motion and affirmative votes were received from Councilmembers Griffin, Harley, Key and Otakie.

7. Consider proposal by Hargray for a Phone System. City Administrator Akridge stated the upgrade would save us roughly $400 per month and we would have connectivity with other departments. Councilman Otakie made a motion to approve the proposal with Hargray. Councilman Harley seconded the motion and it passed without opposition.

8. Consider purchase of Street Signs in the amount of $4,728.71 (General Fund - Public Works Signs) Councilman Otakie made a motion to approve the purchase of the street signs in the amount of $4,728.71. Councilman Harley seconded the motion and it passed without opposition.

9. Consider the purchase of In Car Cameras for the Police Department in the amount of $11,618.44 (General Fund Tech Fees). Councilman Harley made a motion to approve the purchase of the In Car Cameras and to research the possibility of the purchase being reimbursed by SPLOST. Councilman Otakie seconded the motion and it passed without opposition.

10. Consider Payoff of Water Meter Upgrade Loan in the amount of $92,405.20. (SPLOST/Water Meter Upgrade Fund/W/S Reserve Fund). Councilman Kerby stated that as Chair of the Budget & Finance Committee he does not feel that the City waste money but he wants council to be diligent in watching our funds and preserve and once this is paid off the City will be debt free. Councilman Kerby made a motion to approve the payoff of the Water Meter Upgrade Loan in the amount of $92,405.20. Councilwoman Griffin seconded the motion and it passed without opposition.

 

Councilwoman Griffin made a motion to adjourn into Executive Session to discuss personnel. Councilman Harley seconded the motion and it passed without opposition.

At the conclusion of the executive session, Councilwoman Griffin made a motion to return to the general session and to execute the affidavit as required by the Open Meetings Law. Councilman Grizzard seconded the motion and it passed without opposition.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, September 12, 2018.

 

Councilwoman Griffin made a motion to pay the bills. Councilman Harley seconded the motion and it passed without opposition.

 

There being no further business, Councilwoman Griffin made a motion to adjourn at 7:57pm. Councilman Harley seconded the motion and it passed without opposition.

 

 

Respectfully submitted,

 

 

Diane Proudfoot, City Clerk

 

Note: Section 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.